Job Description

Receptionist / Office Manager

Location: Midtown Manhattan, NYC (In-Office Role)

About Our Client

Our client is a premier investment and brand acquisition firm specializing in luxury retail, fashion, and consumer brands. With a dynamic and fast-paced work environment, they are known for their strategic investments and industry leadership. They are seeking a Receptionist / Office Manager fo r their Midtown Manhattan office, ensuring seamless day-to-day operations and an outstanding experience for employees, clients, and visitors.

Responsibilities

• Serve as the first point of contact for all visitors, providing a professional and welcoming experience.
• Manage front desk operations, including answering calls, directing inquiries, and handling deliveries.
• Maintain office organization and supplies, ensuring a well-stocked and efficient workspace.
• Oversee meeting room scheduling and setup, coordinating logistics for internal and external meetings.
• Provide administrative and logistical support for board meetings, including scheduling, preparing materials, coordinating catering, and ensuring a seamless meeting experience.
• Assist with executive and team administrative tasks, such as calendar management, expense reports, and travel coordination as needed.
• Partner with building management and vendors to address office maintenance and operational needs.
• Support HR and leadership with onboarding logistics, employee engagement initiatives, and special projects.
• Ensure a polished, professional office environment that aligns with the company’s brand and culture.

Qualifications

• Experience in a receptionist, office coordinator, or administrative role within a fast-paced, corporate setting.
• Prior experience supporting board meetings or high-level executive meetings is a plus.
• Strong organizational and multitasking skills with a proactive, problem-solving mindset.
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology.
• A polished, professional demeanor with a high level of discretion and customer service orientation.

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