Operations Assistant Job at Mugsy, Chicago, IL

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  • Mugsy
  • Chicago, IL

Job Description

📍 Location: Chicago, IL

🕒 Full-time | Hybrid (mostly remote with some in-office needs)

We’re hiring!

Are you organized, detail-oriented, and the type of person who keeps everything (and everyone) on track? We’re looking for an Operations Assistant to support day-to-day business functions across administration, HR onboarding, and light finance. This is a dynamic, hands-on role that touches nearly every part of our business — perfect for someone who enjoys variety and being the go-to person who gets things done.

What You’ll Do:

Administrative Support

  • Manage incoming and outgoing mail, including tax agency correspondence
  • Help keep the office running smoothly (e.g., coordinate meetings, book travel)
  • Work with / report directly to the CEO/Founder

HR & Onboarding

  • Support new hire onboarding paperwork and setup
  • Maintain employee records and assist with general HR admin

Finance Support

  • Handle bill pay and processing vendor invoices
  • Track expenses and support light bookkeeping
  • Help coordinate with accounting or tax teams as needed

General Ops

  • Support ad hoc projects, reporting, or special initiatives
  • Be the friendly face that makes everything work behind the scenes!

What We’re Looking For:

  • Minimum 2 years experience in an administrative, HR, operations or finance support role
  • Strong attention to detail and organizational skills
  • Solid communication skills — written and verbal
  • Comfortable with tools like Google Workspace and QuickBooks
  • A team player who’s adaptable, self-motivated, and solution-oriented

What You’ll Get:

  • Competitive pay (based on experience)—$60,000–$70,000/year base plus bonus
  • Health, dental, and vision insurance—100% covered option for you
  • Maximum flexibility—flexible scheduling, PTO (with 25+ paid holidays)
  • Supportive team, growth opportunities, and real impact

🔹 How to Apply:

Send your resume and a quick note about why you’d be a great fit to [email protected]. We’re excited to meet you!

Job Tags

Holiday work, Remote job, Flexible hours,

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