Job Description

We have an exciting and rewarding opportunity for an  Administrative Assistant . Excellent opportunity for a highly motivated and self-directed individual to join a stable and reputable manufacturing company of engineered mechanical components.

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Ossining, NY. The successful candidate will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. The ideal candidate will be able to work independently, prioritize tasks, and manage multiple projects simultaneously. This role requires a high level of professionalism, discretion, and confidentiality.

Minimum Qualifications:

• High school diploma or equivalent
• 2+ years of experience in an administrative support role
• Proficiency in Microsoft Windows and Office Suite
• Reliable vehicle and valid driver's license
• Bilingual language skills (English/Spanish)

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration or related field
• Experience in a manufacturing or industrial setting
• Experience with records management and document control
• Experience with calendar management and scheduling software

Responsibilities:

• Manage calendars, schedule appointments, and coordinate travel arrangements for team members
• Answer and direct phone calls, take messages, and respond to inquiries
• Maintain records and files, including confidential information, and ensure proper routing of mail
• Assist with special projects and events, including planning and execution
• Perform general administrative duties, such as filing, copying, and data entry

Skills:

The successful candidate will utilize their strong organizational and time-management skills to prioritize tasks and manage multiple projects simultaneously. They will also use their excellent communication and interpersonal skills to interact with team members and clients in a professional and courteous manner. Proficiency in Microsoft Windows and Office Suite is essential for this role, as is the ability to maintain confidentiality and handle sensitive information with discretion. Bilingual language skills will be utilized to communicate with Spanish-speaking clients and team members. Finally, the successful candidate will use their attention to detail and problem-solving skills to ensure the smooth operation of our office and support the success of our team. Ability to multitask and prioritize daily workload. Discretion and confidentiality.

AAP/EEO Statement:

Metallized Carbon Corporation has been and will continue to be an equal opportunity employer. Applicants are recruited, hired, assigned and promoted without regard to race, religion, color, national origin, citizenship, se, veteran’s status, age or disability.

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