Job Description

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment.

Key Responsibilities:

• Inputs information into computer systems, updates databases
• Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents
• Makes copies of documents and scanning files
• Creates and distributes documents, supports the preparation of reports as needed
• Communicates with various departments and other third parties to gather and provide information to support the leadership team
• Answers phones, provides information, and receives information concerning matters related to the department
• Prepares and/or edits written correspondence, communications, manuals, and reports
• Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages.

Qualifications:

• Bilingual in English and Spanish preferred
• 5-7 years experience
• Experience in construction or union environment is a plus
• Administrative Assistance and Executive Administrative Assistance skills
• Strong clerical skills
• Organizational skills and attention to detail
• Ability to prioritize in a fast-paced environment
• Proficient in in Microsoft Office Suite – Word, Excel, Outlook and Teams
• Excellent phone etiquette and communication skills
• Ability to meet deadlines and multi-task in a fast-paced environment
• Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team.
• Approachable, proactive, positive, and professional attitude

In addition to tremendous career growth potential, we offer you:

• Heath Insurance including Dental and Vision.
• Pension retirement benefit.

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