Job Description

Staffing Coordinator / Scheduler (Experienced)

Burlingame, CA 94010

• Shift: Day 5x8-Hour (08:00 - 17:00)

Note: MUST be legally authorized to work in the United States.

POSITION SUMMARY :

• The Staffing Coordinator provides administrative and operational support through the coordination of daily and long-range staffing and scheduling needs within a healthcare environment. This role is responsible for allocating resources, managing staffing challenges, and developing accurate master schedules across multiple units and specialties. Accuracy, system proficiency, and prior healthcare scheduling experience are critical for success in this role

KEY RESPONSIBILITIES:

• Coordinate daily and long-range staffing and scheduling needs across multiple units and/or specialties
• Develop and maintain master schedules to ensure appropriate resource coverage
• Allocate staff resources efficiently to address staffing shortages and operational challenges
• Review and process time-off requests, monitor payroll trends, and ensure accurate timecard coding
• Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management
• Communicate effectively with staff, leadership, and healthcare providers to resolve scheduling issues
• Gain cooperation and trust from staff through professional communication and reliable performance
• Ensure compliance with local, state, and federal regulations, as well as organizational policies related to privacy, safety, and labor standards
• May assist with onboarding, orientation, or training of department staff as needed

QUALIFICATIONS:

Priority Requirements (Must-Have):

• Experienced Staffing Coordinator / Scheduler only – this role is not open to entry-level candidates
• Hands-on experience with Kronos
• Hands-on experience with Clairvia
• Proven experience managing healthcare staffing and scheduling in a clinical environment
• Candidates missing any of the above should not be submitted

Required Qualifications:

• Previous experience as a Staffing Coordinator or Scheduler in a healthcare setting
• Demonstrated experience using Kronos and Clairvia
• Experience supporting staffing for multiple units or specialties
• Strong attention to detail with scheduling accuracy and payroll-related processes
• Effective written and verbal communication skills
• Ability to manage competing priorities in a fast-paced healthcare environment

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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