UW Medicine Advancement has an excellent opportunity for a Special Events Manager to join their team.
POSITION PURPOSE
At UW Medicine, we work to improve the health of all people through excellence in clinical, research, education, and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each patient, leads one of the world’s largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
The passionate, 86-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities , to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people’s lives, in our community and around the world. In the 2024 fiscal year, UW Medicine Advancement raised nearly $305 million in gifts and private grants (48 percent of the University of Washington’s total) from 14,300 donors to support the mission of UW Medicine.You can find out more about UW Medicine Advancement’s priorities and office culture on our career website:
The UW Medicine Advancement Special Events team produces exceptional live and hybrid events that advance UW Medicine’s fundraising and engagement goals. The Special Events Manager is an integral member of a team that produces 35-50 events annually. Ranging in size and complexity from dinners and luncheons to receptions and galas, these events include the participation of University and UW Medicine leadership, UW Medicine faculty, UW Medicine donors, prospects and volunteers, UW School of Medicine alumni and community leaders.
The Special Events Manager is responsible for planning, coordinating, and executing a wide range of events that advance fundraising priorities. This role oversees multiple projects at once, managing timelines, collaborating with internal partners, and ensuring smooth execution from concept to completion. The Manager supports all aspects of event operations, including vendor coordination, volunteer recruitment, guest services, data tracking, and on-site logistics. With a strong emphasis on customer service, attention to detail, and proactive communication, the Manager also plays a key role in maintaining accurate records, managing team resources inventory, and improving processes to enhance the quality and efficiency of the team’s events.
DUTIES AND RESPONSIBILITIES
Project Management (30%)
Event Management and Support (30%)
Guest and Constituency Relations (20%)
Administrative Duties (20%)
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
CONDITIONS OF EMPLOYMENT
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