Receptionist Job at Ash Staging, New York, NY

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  • Ash Staging
  • New York, NY

Job Description

Overview:

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Responsibilities include (but are not limited to):

  • Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors
  • Greet and assist guests and clients, and direct them upon arrival
  • Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
  • ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
  • Assist the CEO and bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
  • Organize office activities, meals, entertainment, and team-building events.
  • Oversee general office operations and facilities management to ensure a safe and efficient work environment.
  • Oversee calendars and schedules for common areas (Conference rooms etc.)
  • Maintain inventory of supplies and place orders (Office, Kitchen)
  • Communicate with vendors and building management for various office needs.
  • Prepare keys and access fobs for new employees
  • Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.
  • Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements:

  • Willingness to be in office 5 days a week
  • Previous hospitality, customer service, or office experience preferred
  • Exceptional communication skills and a service-oriented attitude
  • Strong organization and time management skills
  • Collaborative, team-player mentality
  • Associate’s or Bachelor’s degree (preferred)
  • Proficiency in Google Workspace

Attributes

  • Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
  • Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
  • Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop.
  • Thorough – you enjoy digging deep into projects and reviewing all the details and numbers
  • Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise
  • Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

Job Tags

Flexible hours,

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