Job Description

Receptionist Manager

Our client, a well-established Financial Services firm in midtown NYC is looking for an Administrative Assistant / Receptionist to join their team!

We are seeking individuals that can work in Midtown NYC 5x per week in-office.

This is a contract-to-full time hire opportunity, with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.)

Responsibilities:

• Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
• Manage incoming and outgoing mail, and distribution of deliveries.
• Assist departments in clerical tasks such as document preparation, photocopying, and filing.
• Maintain office supply inventory and manage office equipment.
• Support the organization and facilitation of company events and activities.
• Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office
• Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
• Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
• Assisting with onboarding preparation and new hire management.

Requirements:

• Associate's or Bachelor's degree preferred
• Minimum 1-2 years of experience in managing a front office/receptionist team, experience as a facility coordinator is a plus
• Excellent verbal and written communication skills
• Professional demeanor with strong interpersonal skills
• Attention to detail and problem-solving abilities
• Ability to multitask and prioritize workload efficiently

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