Job Description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

We are seeking a detail-oriented and highly organized Quality Control Administrative Assistant to support our Senior Director of Quality Control. This position plays a key role in maintaining quality standards on Clayco projects by ensuring the seamless execution of administrative functions, documentation, and coordination across project teams. The ideal candidate will have prior experience working in the construction industry and a basic understanding of quality control processes.

The Specifics of the Role

• Provide direct administrative support to the Senior Director of Quality Control, including scheduling, email correspondence, travel coordination, and meeting preparation.
• Assist in managing and organizing quality control documentation, reports, inspection logs, and punch lists for various construction projects.
• Track and monitor quality control metrics, deadlines, and compliance requirements across active projects.
• Coordinate with field staff, project managers, subcontractors, and quality control inspectors to ensure timely documentation and communication of findings.
• Maintain and update quality control databases, templates, and systems to ensure data accuracy and accessibility.
• Help prepare presentations, reports, and project summaries for internal and client-facing meetings.
• Organize department files, monitor document control procedures, and assist with audits or internal reviews.
• Support the onboarding process for new QC staff and ensure training materials are distributed and current.
• Perform general administrative tasks such as filing, data entry, supply management, and invoice processing.

Qualifications

• 5+ years of administrative experience, preferably supporting executive or senior-level management.
• Prior experience in the construction industry, particularly in a quality control, compliance, or project support role, is highly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with Procore, Bluebeam, or other construction management software is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• High attention to detail and ability to maintain confidentiality and professionalism.

Preferred Skills

• Familiarity with construction quality assurance/quality control (QA/QC) processes.
• Understanding of construction terminology, project documentation, and inspection workflows.
• Ability to take initiative and work independently while staying aligned with team goals.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2024 Best Places to Work – Crain’s Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest – Midwest Contractor (#1).
• 2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors – Green Contractor (Top 5).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

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