Personal Assistant Job at TRUGlobal, Moraga, CA

OWpjMUNseXNDNXUxZllZa2h3R1FnaVErN3c9PQ==
  • TRUGlobal
  • Moraga, CA

Job Description

Job Title: Executive Assistant to CEO

Job Summary:

The Executive Assistant to the CEO is responsible for overseeing the operational, financial, and administrative aspects of the CEO’s residential and commercial properties. This role ensures all properties are maintained to the highest standard, projects are delivered on time and within budget, and all services are aligned with the preferences and schedule of the CEO.

Key Responsibilities:

  1. Property Oversight & Maintenance
  • Manage day-to-day operations of the CEO’s residential estates, vacation homes, and investment properties.
  • Coordinate maintenance, repairs, landscaping, and upgrades with vendors and contractors.
  • Conduct regular inspections to ensure all properties are in excellent condition.
  1. Vendor & Contractor Management
  • Source, vet, and supervise service providers including cleaners, landscapers, security, and maintenance teams.
  • Negotiate contracts, monitor performance, and ensure quality and cost-effectiveness.
  1. Financial Management
  • Prepare and manage property budgets, track expenses, and ensure timely bill payments.
  • Provide monthly financial reports and projections to the CEO or their executive assistant.
  1. Project Management
  • Oversee renovation and remodeling projects, ensuring timely execution and budget compliance.
  • Collaborate with designers, architects, and construction teams as needed.
  1. Administrative & Legal
  • Ensure all properties comply with local codes, laws, and regulations.
  • Maintain insurance policies, lease agreements, property documents, and inventory logs.
  1. Personal Support to the CEO
  • Act as the primary point of contact for all property-related matters.
  • Provide white-glove service to support the CEO’s lifestyle and privacy requirements.
  • Coordinate travel arrangements and property availability for the CEO and family.

Qualifications:

  • Bachelor’s degree in Property Management, Real Estate, Business Administration, or a related field (preferred).
  • Minimum 1-5 years of experience managing luxury residential and/or commercial properties.
  • Proven experience supporting high-net-worth individuals or executives.
  • Strong organizational, project management, and negotiation skills.
  • Discreet, trustworthy, and professional with excellent communication.
  • Tech-savvy, with experience using property management software and digital tools.
  • Ability to respond to emergencies outside normal business hours.

Job Tags

For contractors, Local area,

Similar Jobs

TRK Casing

Casing Floorhand For oil and Gas Drilling Rigs Job at TRK Casing

 ...involves significant physical labor since the Floor Hand assists in rigging up and down, and pulling/laying down drill pipe and casing....  ..., with mentor/crew pusher and/or tool pusher to ensure that all oil rig acceptance criteria for the installation have been met. ... 

Rebuilding Together Peninsula

Project Estimator/Repair Technician Job at Rebuilding Together Peninsula

 ...work to help us deliver on our mission to repair homes, revitalize communities and...  ...related repairs. With skilled in-house repair technicians and by harnessing the power of hundreds...  ...cover letter to be considered. For more information, visit No phone calls, please.... 

CAMRIS

GMP Quality Assurance (QA) Document Control Specialist Job at CAMRIS

 ...We are seeking a GMP QA Document Control Specialist to support the Pilot Bioproduction Facility (PBF) at the Walter Reed Army Institute of Research...  ...microbiology and infectious disease research; biodefense; clinical research; global health security; and HIV/AIDS programs.... 

THOMAS Freight

Air Import Agent Job at THOMAS Freight

 ...Prepare and review import documentation (AWBs, commercial invoices, packing lists, etc.) Ensure compliance with U.S. Customs and other...  ...~2+ years of experience in air import freight forwarding ~ Working knowledge of international shipping terms and documentation ~... 

Skyrocket Ventures

Sr. Front End Engineer - Consumer Generative AI Startup Job at Skyrocket Ventures

 ...Sr. Front End Engineer - Consumer Generative AI Startup Location: Mountain View, CA...  ...lucrative. Job Responsibilities: - Developing and maintaining high-quality, scalable,...  ...building high traffic consumer facing web apps. - Understanding of UX design....