Payroll/AP Specialist
Payroll Administration
-Process and manage payroll for multiple entities, including multi-state and international employees
-Ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees
-Maintain compliance with federal, state, and international payroll regulations
-Coordinate with HR to manage employee onboarding, terminations, and payroll changes
-Reconcile payroll reports and general ledger accounts
-Administer payroll-related tax filings and reporting
-Resolve payroll discrepancies and respond to employee inquiries in a timely manner
-Work closely with third-party payroll vendors and ensure data accuracy across systems
-Assist with payroll audits and reporting requirements
-Implement process improvements to enhance payroll accuracy and efficiency.
-Familiarity with commission-based pay structures
-Need timekeeping reporting and reconciliation experience
-Need labor reporting experience, both internal and external
-Multiple-entity labor allocation experience a plus
-Manage payroll accruals and work closely with the accounting Team on other payroll liabilities
-Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support
Accounts Payable
-Process accounts payable invoices for multiple avionics entities
-Develop and maintain relationships with vendors
-Maintain up-to-date vendor records, including W-9s, banking details, and contact information.
-Manage/support credit card and bank reconciliations
-Process employee expense reports
-Monitor and reconcile vendor statements to ensure accounts are current
-Support month-end closing by reconciling AP ledgers and reviewing AP accruals
-Assist with financial audit
-Collaborate with Purchasing, Inventory, and other departments as needed to resolve invoice or delivery discrepancies.
-Support general accounting team as needed
-Additional duties as assigned
Qualifications
-2-5 years related accounting and payroll experience
- Proficiency in MS Office including Excel, Word, and Outlook required
-Experience with enterprise-level financial software systems and payroll processing platforms required, ADP a plus.
-Experience processing multi-entity, multi-state, payrolls
-Working knowledge of U.S. payroll regulations and practices; international payroll knowledge a plus
-Effective communication skills, both within and across accounting, finance, HR teams, and business partners
-Strong problem solving, analytical, multi-tasking, and organizational skills
-Process-oriented with a mindset for documenting processes and procedures
-Ability to work in a fast-paced and ever-changing environment
-Possess a team-focused attitude
Reports to: Controller
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