Job Description

Payroll/AP Specialist

Payroll Administration

-Process and manage payroll for multiple entities, including multi-state and international employees

-Ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees

-Maintain compliance with federal, state, and international payroll regulations

-Coordinate with HR to manage employee onboarding, terminations, and payroll changes

-Reconcile payroll reports and general ledger accounts

-Administer payroll-related tax filings and reporting

-Resolve payroll discrepancies and respond to employee inquiries in a timely manner

-Work closely with third-party payroll vendors and ensure data accuracy across systems

-Assist with payroll audits and reporting requirements

-Implement process improvements to enhance payroll accuracy and efficiency.

-Familiarity with commission-based pay structures

-Need timekeeping reporting and reconciliation experience

-Need labor reporting experience, both internal and external

-Multiple-entity labor allocation experience a plus

-Manage payroll accruals and work closely with the accounting Team on other payroll liabilities

-Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support

Accounts Payable

-Process accounts payable invoices for multiple avionics entities

-Develop and maintain relationships with vendors

-Maintain up-to-date vendor records, including W-9s, banking details, and contact information.

-Manage/support credit card and bank reconciliations

-Process employee expense reports

-Monitor and reconcile vendor statements to ensure accounts are current

-Support month-end closing by reconciling AP ledgers and reviewing AP accruals

-Assist with financial audit

-Collaborate with Purchasing, Inventory, and other departments as needed to resolve invoice or delivery discrepancies.

-Support general accounting team as needed

-Additional duties as assigned

Qualifications

-2-5 years related accounting and payroll experience

- Proficiency in MS Office including Excel, Word, and Outlook required

-Experience with enterprise-level financial software systems and payroll processing platforms required, ADP a plus.

-Experience processing multi-entity, multi-state, payrolls

-Working knowledge of U.S. payroll regulations and practices; international payroll knowledge a plus

-Effective communication skills, both within and across accounting, finance, HR teams, and business partners

-Strong problem solving, analytical, multi-tasking, and organizational skills

-Process-oriented with a mindset for documenting processes and procedures

-Ability to work in a fast-paced and ever-changing environment

-Possess a team-focused attitude

Reports to: Controller

Job Tags

Similar Jobs