Job Description

Intake Director

Location: Englewood Cliffs, NJ

Zing Recruiting is proud to partner with a rapidly growing healthcare organization dedicated to providing compassionate, high-quality care to pediatric patients across 16 states. With nearly 1,300 employees and expanding, this team is focused on delivering excellence in patient experience and employee success.

We’re seeking an experienced Intake Director to lead a dynamic team, streamline patient onboarding, and ensure every family’s first interaction is handled with care, efficiency, and professionalism.

What You’ll Do

• Lead and mentor a team of Intake Representatives , providing coaching, feedback, and professional development.
• Oversee all incoming inquiries (phone, email, and online forms), ensuring quick and compassionate responses.
• Assess prospective patient needs and determine eligibility and fit for available programs.
• Manage the intake pipeline — track leads, prioritize follow-ups, and oversee the entire process from inquiry to assessment.
• Train team members on effective communication and conversion techniques , maintaining a balance of empathy and efficiency.
• Collaborate with marketing and outreach teams to align messaging and attract qualified patient leads.
• Maintain accurate documentation within CRM systems and ensure detailed recordkeeping of all interactions.
• Prepare performance reports and analytics for senior leadership, identifying areas for improvement.
• Partner with clinical and case management teams to ensure seamless patient transitions.
• Continuously improve intake workflows to enhance the patient and family experience .

What You’ll Bring

• 3+ years of leadership experience managing a high-performing team, ideally in healthcare or behavioral health.
• Strong background in intake, patient engagement, or healthcare administration .
• Excellent leadership, communication, and problem-solving abilities.
• Proficiency in CRM platforms and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Empathy, professionalism, and a commitment to patient-centered care.
• Bachelor’s degree or equivalent work experience required.

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