Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

• Bachelor’s degree or relevant experience in administration, HR, or a related field.
• Proven experience in household management, family office, or executive support roles.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
• Exceptional discretion and confidentiality.
• Adaptability and the ability to prioritize in a fast-paced environment.
• Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

• Oversee payroll for household staff, ensuring accuracy and timeliness.
• Prepare offer letters, contracts, and employment agreements for new hires.
• Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

• Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
• Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
• Assist with scheduling nannies as needed.

Administrative Support:

• Track and manage household budgets, expenses, and vendor payments.
• Organize and maintain important family documents and records.
• Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

• Manage hiring, training, and scheduling of household staff.
• Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

• Assist with event planning and coordination.
• Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K with match

Location : Long Island (Woodbury, NY) | Fully In-Person

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