Job Description

Executive Personal Assistant – Queens/Long Island Border – $80k-$100k

An established professional services firm on the Queens/Nassau County border is seeking a polished Executive Personal Assistant to provide seamless support to a senior executive across both business and personal matters. This role requires exceptional organizational skills, discretion, and the ability to manage diverse responsibilities ranging from scheduling and travel to household oversight, financial coordination, and project management. The ideal candidate will be a proactive problem-solver who can serve as a trusted gatekeeper and right hand, ensuring both personal and professional priorities are handled with efficiency and care.

The position is primarily 9:00am–5:00pm, with flexibility as needed. While this is not a 24/7 role, there may be occasional after-hours requests.

Responsibilities:

• Coordinate both personal and business calendars, including appointments, meetings, and complex travel arrangements.
• Manage email and phone communications with professionalism and discretion on behalf of the executive.
• Oversee expense tracking and handle billing, tax documents, and charitable contributions, partnering with external legal and financial advisors as needed.
• Serve as the main point of contact for household staff and contractors, scheduling repairs, maintenance, and special projects to ensure timely completion.
• Maintain accurate private records, including medical claims, household payroll, and vehicle documentation.
• Provide support with technology needs, addressing and troubleshooting technical issues as they arise.
• Organize and maintain personal and business files, process incoming mail, and prioritize time-sensitive tasks.
• Assist with the management of various business ventures, investments, and partnerships, providing administrative and operational support as required.

Qualifications:

• 3+ years of experience as a personal assistant, preferably supporting senior executives in a corporate or private environment.
• Ability to effectively manage multiple calendars, schedules, and priorities, both for personal and executive matters.
• Demonstrated ability to handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels, both internally and externally.
• Proactive mindset with the ability to anticipate needs, problem-solve, and take initiative in a fast-paced and dynamic environment.
• Willingness to adapt to changing priorities, schedules, and responsibilities, with the ability to remain composed under pressure and maintain a positive attitude.

Compensation: $80k-$100k plus OT, Bonus and Strong Benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: [email protected]

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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