Job Description

Executive Assistant (Hybrid) – Renton, WA

• Hybrid work schedule – 2 days onsite in Renton, WA, and remote flexibility.
• Client: Healthcare Organization
• 6 Months Contract , possibly to Hire
• Competitive Pay: W2 contract with health benefits
• Travel to Portland, OR, or Irvine, CA – 2 days per month

Are you an experienced Executive Assistant who thrives in a fast-paced, high-profile environment? We are seeking a proactive and detail-oriented professional to support high-level executives with calendar management, travel coordination, expense reporting, and meeting preparation . This hybrid role requires two days onsite in Renton, WA, with the flexibility to work remotely the rest of the week , plus occasional travel (two days a month) to Portland, OR, or Irvine, CA .

Key Responsibilities:

• Executive Support: Manage complex calendars, schedule meetings, and coordinate travel and expense reports.
• Meeting & Event Coordination: Organize large-scale meetings, securing conference rooms across multiple locations, arranging catering, and coordinating room layouts and technical needs.
• Administrative Support: Prepare meeting materials, track agendas, take meeting notes, and follow up on action items.
• Communication & Organization: Work closely with executive teams and communications leads to support announcements, newsletters, and other internal communications.

What We’re Looking For:

• Proven experience supporting senior executives in a fast-paced, high-profile setting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
• Exceptional attention to detail and problem-solving abilities.
• Excellent communication skills and emotional intelligence to interact with executives and stakeholders.
• Tech-savvy , proficient in scheduling tools, Microsoft Office, and presentation preparation.

If you’re an experienced executive assistant looking for a challenging and rewarding opportunity, apply today!

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