Job Description

Executive Assistant to Managing Partner

A.Y. Strauss, a sophisticated boutique law firm, seeks a high-energy, detail-oriented  Executive Assistant  to support the Managing Partner, of our fast-paced and growing firm. This full-time position will be based in Livingston, NJ.

The Executive Assistant is a critical, high-visibility role best suited for a self-motivated professional who thrives in a dynamic environment, juggles competing priorities with ease, and brings structure to a constantly moving schedule. This is not a legal secretary or paralegal role, and law-related work is not required. Instead, this position serves as the right hand to the Managing Partner—ensuring that his time is protected, priorities are aligned, and follow-through is flawless.

Success in this role requires:

•   Exceptional organizational skills  and the ability to manage multiple projects, deadlines, and shifting priorities without losing sight of the details.
•  A  proactive mindset —anticipating needs, spotting gaps, and suggesting solutions before being asked.
• Strong communication skills  and comfort in “managing up,” helping the Managing Partner stay focused and prepared amidst a demanding schedule.
• The ability to function as a  gatekeeper —balancing access to the Managing Partner while ensuring key stakeholders (clients, team members, etc.) get the time and attention they need.
• Adaptability —when a meeting cancels, you’re already thinking of what can be slotted in to optimize the day.

Principal Duties & Responsibilities:

• Proactively coordinate business development activities: propose outreach opportunities, schedule meetings, and ensure timely follow-up.
• Manage Outlook and firm calendars, including scheduling Zoom and in-person meetings, conference calls, and internal appointments.
• Maintain and update the firm’s client relationship management (CRM) system with contacts, notes, and follow-ups.
• Create and implement efficient processes for tracking, organizing, and managing ongoing initiatives.
• Maintain and organize referral sources and business development trackers.
• Conduct research on prospective clients, meeting venues, and other business-related topics as needed.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Assist with personal scheduling, including appointments, reservations, and other time-sensitive tasks to ensure seamless coordination between professional and personal commitments.
• Performs other duties as assigned.

Required Qualifications:

• Minimum of 3 years supporting a senior executive or managing partner in a fast-paced, professional services, legal, or client-facing environment.
• Proven ability to manage shifting priorities, coordinate complex schedules, and maintain organization under pressure.
• Excellent written and verbal communication skills, with the professionalism and confidence to interact with clients, colleagues, and senior executives on behalf of the Managing Partner.
• Proficiency in Microsoft Office Suite and video conferencing tools (e.g., Zoom, Teams).
• Highly self-motivated with exceptional attention to detail and follow-through.
• Discretion and professionalism when handling confidential information.

Preferred Qualifications:

• Experience in a law firm, private equity, or commercial real estate environment.
• Familiarity with CRM systems and business development workflows.
• Event coordination or high-level travel planning experience.
• Prior experience managing both business and personal matters for an executive.

What We Offer:

AY Strauss offers a competitive benefits package designed to support work-life balance and overall well-being. This includes generous paid time off, firm holidays, a floating holiday, and the flexibility to work remotely on occasion when business needs allow. This is an excellent opportunity for a poised, resourceful Executive Assistant who enjoys wearing many hats and being at the center of the action. The salary range for this position is commensurate with experience and expected to be in the range of is $85,000-$93,000.

A.Y. Strauss is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

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