Executive Administrative Assistant Job at AP Executive Staffing, Buffalo, NY

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  • AP Executive Staffing
  • Buffalo, NY

Job Description

We are seeking a motivated and detail-oriented Executive Administrative Assistant to join a dynamic and collaborative team in the dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism and attention to detail.

Essential Functions:

  • Provide support to executive team and office services
  • Manage multiple assignments and special projects
  • Coordinate and manage daily schedules and appointments, schedule meetings and calendar appointments including video conferencing
  • Process invoices, purchase orders and expense reports
  • Create, edit and proof presentations, mailings and meeting minutes
  • Manage spreadsheets and database information
  • Prepare correspondence, proofread, distribute mail, manage paper and electronic filing systems
  • Order and maintain supply inventory
  • Coordinate and manage lunch meeting
  • Answer, screen and place phone calls
  • Coordinate executive and visitor travel arrangements
  • Act with discretion, confidentiality and sensitivity to the impact and image of the organization

Your Qualifications:

  • Associate or bachelor's degree preferred
  • Minimum of five years' executive support experience required
  • Ability to multitask, provide attention to detail, take direction and have flexibility in working with others
  • Notary or willingness to become certified
  • Excellent verbal and written communication skills as well as strong presentation skills.
  • Strong interpersonal, time management, organizational and attention to detail skills.
  • Proven ability to work both independently and in a team setting and to follow specific work instructions and procedures.
  • Strong computer skills in MS Office.

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