Job Description

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.

The ESS State Reporting and Monitoring Specialist is responsible for coordinating all state-mandated special education reporting and monitoring requirements across multiple states where Vertex-managed schools operate. This includes managing federal and state data submissions such as special education child counts, discipline and removals reporting, and other IDEA-related collections; overseeing compliance with state education agency monitoring cycles; and ensuring data accuracy, integrity, and timeliness.

ESSENTIAL FUNCTIONS:

Note: The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.

The Specialist will:

• Develop and maintain annual compliance calendars and workflows for all reporting and monitoring requirements.
• Lead large-scale, multi-state projects that span an entire school year or longer, ensuring all deadlines and quality standards are met.
• Coordinate with internal teams and campus staff to gather, validate, and certify required data across systems.
• Serve as the primary liaison with state education agencies for data collections, monitoring reviews, and corrective actions.
• Establish and oversee data quality assurance processes, proactively identifying and resolving discrepancies.
• Provide training, tools, and clear communication to school-based and network staff to ensure consistent reporting practices.
• Track state and federal regulatory changes related to special education data and translate requirements into internal procedures.

KNOWLEDGE, SKILLS, & ABILITIES:

Education, Licensure, or Certification:

• Special Education teaching certification.
• Master’s Degree in Special Education or related field.

Work Experience or Related Experience :

• 5+ years of experience in special education as a certified/licensed member of an IEP team.
• Demonstrable knowledge of federal laws and corresponding regulations pertaining to K-12 education for students with disabilities.
• Operational understanding of the educational requirements of states within which Vertex manages schools regarding program support & monitoring.

Specialized Knowledge, Skills & Abilities:

Hard Skills

• Advanced proficiency in student information systems (SIS), special education data platforms, and state reporting portals.
• Strong knowledge of IDEA reporting requirements, including child count, discipline, and other federally required data collections.
• Demonstrated ability to manage complex, long-term projects with multiple deliverables and stakeholders.
• Expertise in data validation, analysis, and reconciliation to ensure accuracy and compliance.
• Proficiency with Microsoft Excel, Google Workspace, and project management tools (e.g., Asana).
• Ability to develop clear procedures, guidance documents, and training resources for staff.

Soft Skills

• Exceptional organization and time management, with the ability to juggle overlapping deadlines across states.
• Strong attention to detail and accuracy, ensuring error-free reporting.
• Clear and professional communication skills, both written and verbal, to engage with school teams and state agencies.
• Collaborative mindset, with the ability to partner effectively across functions and build trust with diverse teams.
• Adaptability and problem-solving skills to navigate changing state regulations and unexpected challenges.
• High level of initiative and ownership, with a commitment to continuous improvement and accountability.
• Capacity to remain calm under pressure and sustain focus during long-duration projects.

BACKGROUND CHECKS:

• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses is required approximately 25% of the time.
• Valid driver’s license is required.
• This position requires the need to lift objects (up to 25 pounds) on occasion.
• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration.
• Local, in-state, and out of state travel required.
• Note: This job description does not state or imply that these are the only duties to be performed by the employee assigned to this position. Employees will be required to follow other job-related instructions and to perform other job-related duties directed by persons authorized to give instructions or assignments.

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
• Be supported in your work by caring leaders and team members who want you to succeed.
• Be empowered to make a difference and climb higher and reach farther to change lives through education.
• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.
• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. Apply Today!

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