Job Description

Job Title: Commissioning Administrative Assistant (Cx Admin)

Location: Amarillo, TX

Duration: 1-2 years

Pay Rate: $40/hr - $55/hr

Job Summary

The Commissioning Administrator (Cx Admin) will work within the Commissioning department and will report to the Commissioning Manager. They will work closely with our Project Commissioning Team with startup, testing, and commissioning of the equipment, systems and buildings. They will provide training of the commissioning system to the user groups. The Cx Admin will verify that the construction is in compliance with the design intent of the contract documents. This position will be fully in-office.

Essential Responsibilities

• The construction Cx admin's role is crucial for managing the large volume of data and communication inherent in the commissioning process, which can involve thousands of documents for a single project
• Organizing and maintaining project documentation, such as submittals, design documents, testing reports, and operation and maintenance manuals.
• Acting as a liaison between the owner, contractors, subcontractors, design teams, and the commissioning authority (CxA) to facilitate clear and timely communication.
• Creating and updating issues and resolution logs, tracking project milestones, and generating reports on progress to ensure accountability.
• Supporting the scheduling of inspections, meetings (like the commissioning scoping meeting), and functional performance tests.
• Assisting the CxA by verifying that contractors complete their installation checklists and pre-functional tests, and ensuring all work aligns with the owner's project requirements and design specifications.
• Utilizing construction project management and commissioning software (e.g., RIB CX, CxPlanner, Procore ) to streamline workflows and centralize project data.
• The Cx admin ensures that the administrative and logistical aspects of the commissioning process run smoothly, allowing the technical commissioning professionals to focus on the essential quality verification and testing in the field.

Qualifications

• Must be able to multitask and adapt to a fast-paced environment.
• Must be well-organized.
• Strong verbal, written, and electronic communication skills.
• Must work well with owners, tradespeople, subcontractors, and team members.
• Must have working knowledge and competency in field management software (BIM 360 Field, Procore, Latista, EXTO, Cx Alloy, etc.).
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, and Teams) and have a general understanding of working within a computer network.
• Must be a strong team player, self-starter, flexible, and able to work well with a variety of personalities and minimal instruction.

Position Related Skills and Education

• High School diploma or GED required.
• Bachelor’s degree in business, Accounting or equivalent degree and/or possess equivalent work experience.
• Education background in general office administration.

Job Tags

Similar Jobs