Job Description

Our client is a leading construction firm with a strong track record of delivering high-quality projects on time and within budget. We are seeking a highly organized and proactive Administrative Assistant to join their team. The Construction Administrator will play a key role in supporting office operations and helping keep projects running smoothly. You'll work closely with the project management team, assist with scheduling, handle document management, and ensure the day-to-day administrative functions are executed efficiently. This is a dynamic role requiring a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to project managers, field staff, and other team members
• Schedule and coordinate meetings, site visits, and appointments
• Prepare, review, and manage correspondence and documentation (RFPs, contracts, change orders, etc.)
• Maintain project files, records, and databases
• Assist with inventory tracking and ordering of office supplies and materials
• Handle incoming phone calls, emails, and mail
• Assist with preparing reports, presentations, and other project-related documents
• Perform general office duties (filing, scanning, faxing, etc.)
• Coordinate travel arrangements for staff and contractors
• Support payroll and billing processes as needed
• Ensure compliance with company policies and regulatory requirements
• Provide support for additional tasks as directed by management

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• Previous administrative experience, preferably in the construction or related industry
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Attention to detail and the ability to handle multiple tasks simultaneously
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• A positive, can-do attitude with a team-oriented mindset
• Experience with construction project management software (e.g., Procore, Buildertrend) is a plus

Location: Tampa, FL 33610, onsite only

Schedule: 7am to 4pm, Monday to Friday

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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