Administrative Assistant Job at Russell Tobin, Chicago, IL

OXpBeURsbW9CWjJ3ZVlVc2dRR1RpeW8xNnc9PQ==
  • Russell Tobin
  • Chicago, IL

Job Description

📌 Job Opening: Administrative & Office Support Specialist

📍 Location: Chicago, IL

💵 Pay Rate: $23/hour (W2)

🕒 Schedule: Full-Time | Monday–Friday

💼 Industry: Finance.

ABOUT THE ROLE

We are seeking a proactive and detail-oriented Administrative & Office Support Specialist to join our team in Chicago, IL . This full-time role offers the opportunity to contribute to a dynamic office environment while supporting financial documentation, scheduling, and customer engagement. If you're bilingual in English and Spanish, organized, and comfortable working with QuickBooks and Excel, we’d love to connect with you.

KEY RESPONSIBILITIES

  • Process payroll and manage financial data using QuickBooks
  • Reconcile accounts and generate reports (balance sheets, P&L statements, etc.)
  • Answer high volumes of phone calls and provide professional customer service
  • Maintain internal documentation, scheduling, and supply tracking
  • Coordinate communication with vendors and assist with general clerical support
  • Use software tools like Microsoft Excel and CDK to keep records accurate and up-to-date

QUALIFICATIONS

  • Bachelor’s degree
  • 1–2 years of administrative or office support experience
  • Proficiency in Microsoft Excel and QuickBooks
  • Familiarity with CDK software is a plus
  • Strong organizational skills and a positive, solutions-focused attitude

WHAT WE OFFER

• Medical, dental, and vision coverage

• Supplemental insurance (accident, critical illness, hospital indemnity)

• 401(k) retirement savings plan

• Life and disability insurance

• Employee Assistance Program (EAP)

• Legal support, auto & home insurance, pet insurance

• Discounts with preferred vendors

Job Tags

Full time, Work at office, Monday to Friday,

Similar Jobs

Insight Global

Scheduler Job at Insight Global

 ...to FTE Location: Remote in Miami, FL Pay Rate: $27.77-30.55/hr Must Haves: Experience planning, coordinating, or scheduling Ability to analyze, negotiate, respond and resolve complex, sensitive and confidential issues and communicate clearly (verbally... 

The Planet Group

Administrative Assistant (635959) Job at The Planet Group

 ..., WI Must Haves High School diploma/GED or 10 years of work experience Strong administrative and clerical skills Ability...  ...Physical ability to perform frequent lifting, walking, and data entry Preferred Experience in a healthcare or clinical setting... 

Phillips Infrastructure Corp.

Learning Management System Administrator Job at Phillips Infrastructure Corp.

 ...Summary: The LMS Administrator is responsible for managing the organizations digital learning platforms, ensuring system functionality,...  ...includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any... 

Nissan Newport News

NISSAN / HONDA / HYUNDAI / TOYOTA SERVICE ADVISORS Job at Nissan Newport News

 ...health insurance, retirement plans, paid time off, and employee discounts on vehicle services and purchases.* About the Company:Nissan Newport News is a reputable automotive dealership located in Newport News, Virginia. We are proud to offer a wide selection of Nissan... 

ORION

Estimating Intern Job at ORION

 ...Life and AD&D Insurance ~ Short Term and Long-Term Disability Insurance ~ Employee Assistance Plan ~401(k) Retirement Plan ~ Paid Time Off for Vacation, Sick, Holidays, Jury Duty and Bereavement Leave ~ Pre-Tax Health and Dependent Care Flexible Spending...