Administrative Assistant Job at BBSI, Watsonville, CA

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  • BBSI
  • Watsonville, CA

Job Description

Job Title: Temporary Administrative Assistant

Location: Watsonville, California

Assignment Type: Full-time, Temporary (5-Month Assignment)

Compensation: $25 per hour

Position Summary:

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our client who specializes in commercial and residential tree services. this will be a temporary ~5-month assignment covering for maternity leave. This role requires a high level of professionalism, discretion, and attention to detail supporting a growing company with over 200 active employees in the field.

This position is ideal for an experienced administrative professional who thrives in a fast-paced, high-stakes environment and is comfortable juggling multiple priorities while maintaining exceptional communication and organizational standards.

Key Responsibilities:

  • Provide high-level administrative support to in office and field teams.
  • Manage and prioritize complex calendars and scheduling, ensuring alignment with organizational goals.
  • Coordinate calendars for field estimates and job execution.
  • Maintain well-organized and secure files, records, and databases related to confidential executive activities.
  • Process expense reports and financial documentation accurately and in compliance with institutional policies.
  • Communicate professionally and responsively via email, Google Chat, and text messaging.

Skills and Attributes:

  • Exceptionally detail-oriented, with a track record of executing tasks with precision and excellence.
  • Effective multitasker, capable of managing competing demands and tight deadlines.
  • Proactive problem solver who can anticipate needs and offer practical, thoughtful solutions.
  • Able to work independently with minimal oversight, while maintaining a high standard of quality and timeliness.
  • Demonstrates a commitment to supporting a diverse and inclusive community.

Required Qualifications:

  • Minimum of 3 years of administrative experience, preferably in support of senior executives or vice presidents.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, Zoom, and Microsoft Teams.
  • Demonstrated experience handling confidential information with discretion and professionalism.
  • Willingness to occasionally work evenings or weekends as needed.

Compensation & Schedule:

  • Pay Rate: $25 per hour
  • Schedule: Full-time, temporary position (approx. 5 months)
  • Location: On-site in Watsonville, CA

Job Tags

Hourly pay, Full time, Work at office, Weekend work, Afternoon shift,

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