Job Description

Department: Member Relations & Awards

Reports to: Associate Director, Member Relations, Global Outreach and Awards Administration

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire

Summary/Objective:

The Senior Coordinator will provide exceptional administrative and logistical support to the Associate Director, Member Relations, Global Outreach and Awards Administration. This role will support key areas of the International Feature Film category and the International Feature Film Executive Committee.

The Senior Coordinator will work collaboratively within an internationally focused team alongside the SVP, Associate Director, and Senior Coordinator. Additional responsibilities include logistical support for meetings (Branch Executive Committees, Executive Committees, Task Forces), note-taking, data entry, event support (New Member Receptions, Women's Luncheon, Governors Awards, Nominees Luncheon, the Oscars), and various special projects.

The ideal candidate is highly organized, proactive, and able to anticipate the needs of the role. They bring strong communication skills, technological proficiency, and a willingness to offer feedback and innovative ideas to improve workflows and team efficiency.

Essential Functions of the Job:

• Primary support to International Member Relations, Global Outreach and Awards Administration team.
• Assist with the submissions process for the International Feature Film Category.
• Assist with answering heavy phones and email accounts.
• Provide administrative support, including scheduling and preparing material for the International Feature Film category and the International Feature Film Executive Committee.
• Create, deliver, and present detailed reports to leadership and wide groups.
• Provide logistical support, including Branch Executive Committee meetings, Executive Committee meetings, Task Force meetings, screenings, public events, check-in for events such as the Oscars, Governors Awards, Nominees Luncheon, and New Member Reception.
• Create, collect, and maintain data, demographics, records, and documents pertaining to various branches and award categories.
• Facilitate the delivery of required materials for film submissions in the International Feature Film Category.
• Assist in compiling materials for the Membership Review process.
• Review, proofread, and edit a variety of documents for accuracy, proper formatting, and spelling to ensure consistent output.
• Other duties and special projects related to International Engagement as assigned by the Senior Vice President and Associate Director.
• Communicate with large groups, including filmmakers, studio representatives, and government officials, on behalf of the Awards Administration team.
• Research as needed.

Required Competencies:

• 2-3 years of prior administrative experience, preferably in the film or entertainment industry.
• Must have reliable transportation.
• Ability to work with discretion and professionalism in certain environments, such as environments with high-level executives, VIPs, Board of Governors, Academy Members, and the public.
• Intermediate proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint); Experience with relational databases recommended.
• Highly professional verbal and written communication skills with special attention to detail and accuracy.
• Ability to work cooperatively with Academy members, colleagues in the Member Relations and Awards team, other Academy departments, and outside companies.
• Ability to work and meet deadlines under pressure and change tasks as needed.
• Availability to work nights and weekends, sometimes on short notice.
• Strong customer service experience, including answering phones and replying to various email accounts.
• A commitment to diversity, equity, accessibility, and inclusion.

Preferred Qualifications:

• A bachelor's degree preferred.
• Prior experience with coordinating film submissions systems preferred.
• Experience with CRM and Airtable desired.
• Interest and knowledge in International Cinema preferred.
• Ability to read, write, and speak in multiple languages preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $23.00 - $25.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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