School Secretary Job at Cornerstone School, Palo Alto, CA

OXpVd0RGcXVCNXl5ZVlJbmp3V1hqaWs3N1E9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

Miracle Property Restoration

Mitigation Technician Job at Miracle Property Restoration

 ...Us At Miracle Property Restoration , we specialize in restoring homes and businesses after water damage , fire damage , and mold remediation . Our mission is to deliver exceptional service and peace of mind to clients during challenging times. Join our team and... 

BestMed | Urgent Care | Primary Care

Physician Associate | Urgent Care Job at BestMed | Urgent Care | Primary Care

 ...Grow Your Urgent Care Career in Beautiful Bend, Oregon! Are you ready to practice medicine with purpose in a fast-growing healthcare network that puts people first? BestMed is hiring Nurse Practitioners and Physician Associates to join our team in Bend, ORone of the Pacific... 

LHH

Senior Accountant/Analyst Job at LHH

 ...LHH Recruitment Solutions is seeking an Accountant/ Financial Analyst. This role is ideal for a finance professional with a strong foundation in accounting, public accounting experience (audit & assurance), and ideally, exposure to the manufacturing industry. The position... 

Confidential

Customs Brokerage Entry Writer Job at Confidential

Must have Customs Brokerage Entry Writing experience. Onsite availability in the San Francisco office is also a must have for this role. Job Description We are seeking a skilled and detail-oriented professional to join our team. This role combines responsibilities...

Eastern Industrial Supplies, Inc.

Outside Sales Representative Job at Eastern Industrial Supplies, Inc.

 ...Outside Sales Representative - Wholesale Industrial Distribution North Alabama - Huntsville region Forge Strong Customer Connections: Develop and nurture robust relationships with both existing and potential customers by actively listening to their needs and providing...