School Secretary Job at Cornerstone School, Palo Alto, CA

OXpVd0RGcXVCNXl5ZVlJbmp3V1hqaWs3N1E9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

FSN (Freedom Search Network)

Director of Logistics Job at FSN (Freedom Search Network)

Director of Logistics: The Director of Logistics is responsible for Domestic and International Freight, company-owned and third-party Distribution Centers, and Corporate Inventory Control. The role combines hands-on operational leadership with ownership of end-to-end...

Hoag Health System

Urology Physician Assistant Job at Hoag Health System

Hoag Health, the top-ranked health system in Orange County is seeking an experienced Urology PA or NP join our growing team! Excellent opportunity to join an established, nationally recognized organization in beautiful Orange County, California. We have been voted the ...

CNH Industrial

Depot Operations Manager Job at CNH Industrial

 ...Job Description Depot Operations Manager Requisition ID: 2144 Job Location: Lebanon - Indiana - United States Job Family for Posting: Operations Job Type for Job Posting: Full Time About Us Innovation. Sustainability. Productivity. This is how we... 

PTR Global

Technical Business Analyst / Technical Writer (Media / Entertainment background must needed) Job at PTR Global

Technical Business Analyst / Technical Writer (Media / Entertainment background must needed) Onsite in Culver City, CA / Sunnyvale, CA from Day 1 (Client prefer local folks)(Travel required 1 or 2 day trip every month to Sunnyvale or Culver City) Hybrid Schedule: 3...

Paradigm Oral Health

RCM Specialist I Job at Paradigm Oral Health

 ...benefit gather across dental or medical payers, clean pre-...  ...insurance processing, and a positive experience for patients and supported offices...  ..., claim submission, charging/coding requirements, insurance AR...  ...Certified Professional Coder (CPC) or Certified Revenue Cycle...