Job Description

A leading Boston-based pharmaceutical company is seeking an experienced Recruiting Assistant to join its hiring team and provide interview scheduling support on a one-year contract.

Responsibilities include but not limited to:

• Schedule interviews and arrange candidate site visits.
• Track applicants and update their status in the applicant tracking system.
• Communicate with candidates and respond to their questions.
• Prepare and send interview schedules and itinerary details to candidates.
• Maintain applicant records in line with Lilly’s record retention requirements.
• Answer phone calls and route requests to the appropriate team members.
• Use software tools such as Workday, Microsoft Outlook, Teams, Word, and Excel.
• Review and proofread documents carefully to ensure accuracy.
• Assist with managing and scheduling calendars.
• Provide backup support to administrative and operations staff as needed.
• Support operations by assisting with special projects.
• Support interview days by coordinating logistics, preparing conference rooms, and assisting candidates as needed.
• Welcome and assist visitors and candidates upon arrival, including visitor check-in and parking validation.
• Provide front desk support by monitoring the reception inbox and managing meeting room schedules.

Requirements:

• College degree required
• 5-7 year of experience with interview scheduling
• Experience with Workday or similar software
• Knowledge of MS Office Suite including Word, Excel, PowerPoint, Outlook, Teams, SharePoint.

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