Receptionist Job at Russell Tobin, Hampton Bays, NY

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  • Russell Tobin
  • Hampton Bays, NY

Job Description

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Location : Hampton Bays, NY

Schedule : M-F 8:30am-5:30pm

Pay : $40,000 – $50,000

Responsibilities:

  • Provide general administrative duties, including; answering calls, greeting visitors, offering general assistance, offering beverages, assisting with booking and scheduling conference rooms for meetings and presentations
  • Maintain common areas by keeping them tidy and ready for use
  • Take inventory, ordering and restocking office supplies and kitchen supplies, including groceries, while staying on budget
  • Perform basic record keeping, filing, and clerical duties
  • Assist executives and assistants
  • Print, prepare documents, and/or conference rooms for meetings as needed
  • Liaise with building operations to make sure movers, IT or shipments are coordinated effectively
  • Assist with office occasions such as celebrations or special events and execute any necessary duties, completing on and off-site tasks as needed, including ordering, picking up and setting up necessary items
  • Assist with special projects and requests as required

Qualifications:

  • 2+ years with similar duties or other relevant experience in a fast-paced and constantly changing environment
  • Technical/computer skills and experience including Google Suite, Zoom etc
  • Mastery of Google Suite and Microsoft office required
  • Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
  • Excellent phone demeanor
  • Ability to communicate with all levels of executive, management and staff
  • Excellent organizational and follow through skill
  • Excellent verbal and written communication skills
  • Ability to juggle multiple tasks and work within deadlines
  • Must be detail oriented

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