Job Description

Title: Proposal Manager

Location: Herndon, VA

About Us: VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission-enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators. At VivSoft, you'll lead high-impact federal proposals that shape mission-critical solutions in cutting-edge fields like DevSecOps, AI, and Cloud technologies. As a Proposal Manager, your expertise in proposal strategy, compliance, and team leadership will be pivotal in securing contracts with top-tier agencies such as the U.S. Department of Defense, CMS, and HHS. We offer a dynamic, collaborative environment where you'll work alongside a diverse team of innovators to deliver competitive, high-quality proposals. At VivSoft, continuous learning is key, with opportunities to explore emerging technologies like Generative AI and MLOps. With remote work flexibility and a focus on innovation, you’ll thrive in a role where your contributions have a lasting impact. Join us and drive the future of digital transformation!

What You Will Do

• Leads the full lifecycle of proposals ensuring 100% compliance and timely submission of proposals.
• Formulates a proposal plan and strategy that produces high-quality, compliant, and compelling proposals, consistently achieving high scores and maximizing win probability.
• Plans ahead and collaborates with the Solutions Team to draft, refine and ensure solutions are responsive, compelling and have clear/unique value proposition.
• Collaborates with the proposal team and Capture Manager to integrate win strategies, themes, and discriminators into the proposal.
• Organizes and leads effective Proposal Kickoff meetings and daily status calls, ensuring all activities of the Team align with the Proposal Plan.
• Prepares proposal outlines, templates, and compliance matrices and ensures accuracy and compliance in all documents.
• Ensures the quality of the proposal for color reviews and conducts quality assurance checks on draft and final documents.
• Ensures proposal is complete, compelling, is competitive and has clear differentiators
• Coordinates and supports the production phase and finalizes the proposal submission and response process.
• Supports the development of and maintenance of the proposal resource library
• Other duties as assigned.

Skills We Are Looking For

• Bachelors degree
• Minimum 5 years of experience leading proposals as Proposal Manager
• Minimum 3 years of demonstrated experience in proposal coordination and writing.
• Proven experience in developing proposals for small businesses, coupled with a solid understanding of federal contracting processes
• Proven ability to enhance quality, optimize evaluation scores, and maximize the likelihood of winning
• Experience leading proposals valued at more than $5 million for a single award
• Knowledge of industry proposal practices, including Shipley Best Practices
• Experience with Microsoft Office Suite, including Word, PowerPoint, Excel, SharePoint, Desktop Publishing, and Adobe Acrobat
• Professional demeanor, excellent communication and interpersonal skills.
• Strong written and verbal communication skills, including editing skills
• Experience conducting market research using GovWinIQ, eBuy, , FPDS, and other Internet-based applications
• Ability to manage multiple priorities and multi-task in a dynamic remote work environment.
• Exceptional time management skills; level headed, with the ability to handle pressures in deadline driven environments.

Desired skills

• Experience with developing oral presentations.
• Interest in learning new and emerging technology trends

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