Job Description

Now Hiring: Project Administrator (Norfolk, VA • Philadelphia, PA • Hybrid Mid-Atlantic)

A growing professional services firm is seeking a detail-oriented and proactive Project Administrator to support leadership and project managers across a variety of project delivery engagements.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting project teams, and brings strong organizational, analytical, and communication skills.

What You’ll Do

In this role, you will support administrative, financial, and contract-related project tasks, including:

• Setting up and managing projects in project management/accounting software (BQE CORE or similar)
• Handling project billing, invoicing, collections, and financial reporting
• Tracking project progress, budgets, and schedules
• Preparing fee proposals and supporting contract documentation
• Managing RFQ materials, compliance documents, and client requirements
• Maintaining project filing systems and supporting day-to-day project administration
• Assisting with internal and external communications
• Building and maintaining productive working relationships with project managers, clients, and partners.

What We’re Looking For

The ideal candidate has experience supporting project operations—ideally within a professional services or project-based environment.

• Experience with invoicing, contract administration, and project accounting
• Background in the architecture, engineering, construction, or similar industry is a plus
• Strong Microsoft Office skills, especially Excel
• Excellent written and verbal communication
• High attention to detail and strong organizational skills
• Ability to manage multiple schedules and competing deadlines
• Comfortable learning and using multiple software platforms
• Familiarity with BQE CORE, QuickBooks, or similar systems preferred
• Bachelor’s degree in business, accounting, or related field OR relevant certifications (CAPM, PMP, CPA, CMA)

If you're a motivated, detail-driven professional who enjoys supporting project teams and ensuring strong operational execution, we’d love to hear from you.

Apply today to join a collaborative and mission-focused environment.

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