Personal / Executive Assistant Job at Adam Personnel, New York, NY

OXpJd0NWcW9DcG01Zm9VbGhnQ1JqaWsxN0E9PQ==
  • Adam Personnel
  • New York, NY

Job Description

Our client, a financial services firm, seeks a Personal Assistant to join their team.

Reporting to the Chief Marketing Officer, this role will work as part of the Marketing Department team to ensure clear calendar management, communication, and effectiveness across the firm. This role will support the Managing Partner (MP) and Chief Marketing Officer (CMO) in an executive assistant capacity. The ideal candidate will have proven success in managing executives’ day-to-day schedules in a highly polished and positive manner, and is comfortable working for seasoned, high-level executives

.

  • RESPONSIBILITIES:
  • Execute special projects for the MP and CMO. Including, but not limited to: philanthropic events and gifting, community service initiatives, Diversity & Inclusion projects, office culture efforts; internal communication; office outings, parties, and meetings
  • Ownership of the MP’s calendar and coordination of daily activities; including all personal and professional needs; daily management of MP’s emails, calendar, and phone lines
  • Ownership of MP and CMO’s travel schedules including booking travel, hotel accommodations, meal reservations, special needs, and receipt collection and submission for reimbursement.
  • Meeting preparation for the MP: book event space, meals, materials, accommodations, special needs of guests. Prepare decks, itineraries, agendas, and printed materials as needed. Take meeting minutes when needed.
  • Assist MP with the Board of Directors through calendar management, communication, event planning, and follow-up
  • Act as gatekeeper for the MP to align his calendar and daily movements with the firm’s strategic goals. Handle confidential information with discretion and tact.
  • Complete ad hoc administrative tasks for the marketing department as needed. Including, but not limited to: large-scale mailings, mail merge communications, labeling, data entry, etc.

Help foster teamwork, communication, and comradery between the Districts and within the Network Office at large

POSITION QUALIFICATIONS

•10+ years experience in an Executive Assistant role

•Bachelor’s degree required

•Excellent time management and organizational skills

•Excellent written and oral communication skills

•Ability to multitask, prioritize and take independent action in fast-paced situations

•Ability to work effectively with people at all levels; maintain confidentiality

•Expert in Microsoft Office suite (e.g. Word, Excel, Publisher)

•Experience with Canva a plus

•Previous experience in financial services a plus

This position is located in NYC but may require occasional travel to the District Offices: Providence, RI; Wellesley, MA; and Braintree, MA , as needed.

SALARY$90,000-100,000 annually

This position is on-site five days a week.

Job Tags

Similar Jobs

HealthCare Recruiters International

Chiropractic Neurologist Job at HealthCare Recruiters International

 ...Chiropractic Neurologist Carrollwood, FL (Tampa Area)$100,000$140,000 annually (based on experience)$1,000 signing bonus We are seeking an experienced Chiropractic Neurologist to support a growing area of clinical need in Carrollwood, Florida. This role emphasizes... 

Ethos Veterinary Health

Overnight Licensed Vet Tech, MidColumbia Pet Emergency Job at Ethos Veterinary Health

 ...Emergency medicine while being mentored by the best LVTs in the area. Practice at the top of your license! Work Schedule: ~ Part-Time/Full-time ~3 days per week, 12 hour shifts ~ Overnight 6pm-6:30am ~ Other schedules available. Apply to learn more!... 

Outlier AI

QA Tester Job at Outlier AI

 ...data has led to AI advancements for the world's leading AI labs and large language model builders. Weve built a best-in-class remote work platform for our freelance contributors to provide valuable, specialized skills, and we in turn strive to provide them with a... 

AppleOne Employment Services

Construction Project Manager Job at AppleOne Employment Services

Project Manager High-End Multifamily / Luxury Residential (Relocation Available) Location: Jacksonville, FL Employment Type: Full-Time, Direct Hire Industry: Commercial Construction | High-End Multifamily | Luxury Penthouses AppleOne is partnering... 

CHRISTUS Health

Ultrasound Technologist Job at CHRISTUS Health

 ...Description Summary: The Ultrasound Technologist will perform a wide variety of routine and advanced imaging procedures, will provide support for other imaging technologists as needed, and help to facilitate smooth and efficient patient flow. The Ultrasound Technologist...