Job Description

Position Overview:

A senior executive at a globally recognized, fast-growing organization is seeking a highly organized and proactive Personal Assistant to join an established support team. This role supports a very active senior executive and blends both professional and personal responsibilities. This role is well suited for a highly organized assistant who thrives in a fast-paced environment, anticipates needs proactively, values structure, and is comfortable juggling competing priorities while supporting a senior executive with discretion and precision.

Key Responsibilities:

• Provide comprehensive personal and professional support to a senior executive, including scheduling, reservations, appointments, and household-related needs.
• Manage calendars, organize agendas, and assist with event planning while balancing shifting priorities.
• Coordinate complex domestic and international travel, including flights, accommodations, and ground transportation.
• Maintain detailed and accurate task lists for both business and personal matters, including important dates and commitments.
• Track multiple projects simultaneously, monitoring timelines, deadlines, and follow-ups.
• Communicate regularly with internal team members to ensure alignment and smooth day-to-day operations.
• Handle general administrative tasks such as meeting notes, data entry, document organization, and correspondence.
• Support wardrobe and style logistics, including personal shopping, organization, and preparation for daily needs and special events.
• Assist with monitoring and managing social media accounts to support online presence and engagement.
• Take on additional personal, creative, or executive support tasks as needed.

Qualifications:

• Bachelor’s degree from an accredited institution, or equivalent professional experience.
• Minimum of 6 months of experience in an administrative, secretarial, or personal assistant role.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Exceptional organizational and time-management skills.
• Proven ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills.
• Self-motivated, detail-oriented, and willing to take on tasks of all sizes.
• Comfortable working in a high-energy, fast-moving environment.
• Experience with or exposure to social media platforms and basic account management.
• Ability to provide standardized academic test scores as part of the application process.

Salary Range: $80k - $110k

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