A high-profile family is seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive support in both personal and business matters. This role requires exceptional flexibility, including availability during evenings and weekends, and involves working remotely with occasional travel, approximately one week per month. Responsibilities include calendar coordination, task management, travel planning, and acting as a professional gatekeeper. The ideal candidate is proactive, service-minded, and thrives in a dynamic environment, bringing a friendly and polished demeanor to every interaction.
Salary: $150 - 200k
EXECUTIVE ASSISTANT RESPONSIBILITIES:
• Provide administrative support
• Manage robust calendars/schedules/travel for family and friends, as needed
• Liaison between Principals and staff
• Coordinate meetings, conference calls, and events
• Research, draft and prepare materials for meetings
• Proactively anticipate and plan for needs in the future
• Act as Non-Profit Liaison to organizations that Principals support
• Work on special projects and ensure all processes are completed in a timely fashion
• Travel to winery offices and event locations as needed
• Manage and maintain vendor relationships
• Prepare paperwork/presentations for various entities
• Perform other administrative/office management tasks as needed
• Interact well with staff (at all levels)
PERSONAL ASSSISTANT RESPONSIBILITIES:
TRAVEL MANAGEMENT/COORDINATION:
During Travel Support:
Post-Travel Tasks:
HOUSEHOLD SUPPORT RESPONSIBILITIES:
PURCHASING, SHIPPING, RETURNS RESPONSIBILITIES:
QUALIFICATIONS:
• Bachelor's degree in business or business management (preferred)
• Minimum of 10+ years’ administrative experience providing direct support to C-level executives
• Expert proficiency with Outlook and Microsoft Office, including Excel, and PowerPoint
• Excellent calendar management skills, including the coordination of complex executive meetings
• Excellent written and verbal communication skills
• Availability to work over-time “as needed” with short notice (evenings, weekends, holidays)
• Solution focused – able to resolve problems easily and quickly
• A highly approachable, gregarious, warm and friendly personality
• Excellent attention to detail
• Proactive, flexible and resourceful
• Ability to maintain confidentiality with a high level of discretion and grace
• Strong organizational and time-management skills
• Ability to multi-task and make quick and effective decisions while remaining flexible .
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