A high-profile family is seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive support in both personal and business matters. This role requires exceptional flexibility, including availability during evenings and weekends, and involves working remotely with occasional travel, approximately one week per month. Responsibilities include calendar coordination, task management, travel planning, and acting as a professional gatekeeper. The ideal candidate is proactive, service-minded, and thrives in a dynamic environment, bringing a friendly and polished demeanor to every interaction.
Salary: $150 - 200k
EXECUTIVE ASSISTANT RESPONSIBILITIES:
• Provide administrative support
• Manage robust calendars/schedules/travel for family and friends, as needed
• Liaison between Principals and staff
• Coordinate meetings, conference calls, and events
• Research, draft and prepare materials for meetings
• Proactively anticipate and plan for needs in the future
• Act as Non-Profit Liaison to organizations that Principals support
• Work on special projects and ensure all processes are completed in a timely fashion
• Travel to winery offices and event locations as needed
• Manage and maintain vendor relationships
• Prepare paperwork/presentations for various entities
• Perform other administrative/office management tasks as needed
• Interact well with staff (at all levels)
PERSONAL ASSSISTANT RESPONSIBILITIES:
TRAVEL MANAGEMENT/COORDINATION:
During Travel Support:
Post-Travel Tasks:
HOUSEHOLD SUPPORT RESPONSIBILITIES:
PURCHASING, SHIPPING, RETURNS RESPONSIBILITIES:
QUALIFICATIONS:
• Bachelor's degree in business or business management (preferred)
• Minimum of 10+ years’ administrative experience providing direct support to C-level executives
• Expert proficiency with Outlook and Microsoft Office, including Excel, and PowerPoint
• Excellent calendar management skills, including the coordination of complex executive meetings
• Excellent written and verbal communication skills
• Availability to work over-time “as needed” with short notice (evenings, weekends, holidays)
• Solution focused – able to resolve problems easily and quickly
• A highly approachable, gregarious, warm and friendly personality
• Excellent attention to detail
• Proactive, flexible and resourceful
• Ability to maintain confidentiality with a high level of discretion and grace
• Strong organizational and time-management skills
• Ability to multi-task and make quick and effective decisions while remaining flexible .
...of the division. They work alongside Sales to pitch digital marketing services and data-driven strategies to existing and prospective... ...a good understanding and hands-on experience in all areas of search engine optimization (SEO) and are pivotal to the successful planning...
...venipucture on patients from neonates to geriatrics. # Completes phlebotomy in a timely manner. # Required to read/review physicians... ...preparation of test that are to be performed. On the job training or vocational school training required. Requires the ability...
...Call Center Representative Location: El Segundo, CA (On-Site) Pay: $26$30/hour Type: Temporary (36 Month Assignment)... ...ideal for someone with a strong customer service background and experience in a call center or healthcare setting. Key Responsibilities...
Monday - Friday 8:30AM - 5:00PM Job Duties: Receives freight, documentation and waybilling; assesses charges; and collects fees for shipments. Opens a file on the dedicated software system for each shipment received. Responds to inquiries by fax, e-mail or...
...Job Description Surge Staffing is seeking a Direct Hire Recruiter to join our team! Our... ...right fit. We are unlike other staffing agencies in that we take the time to get to know... ...industries preferred Phone, Skype, and online meeting platform skills Must be...