I’m seeking an exceptional Personal & Executive Assistant to help manage the administrative and operational aspects of my professional and personal life, allowing me to focus on my creative work as a writer and startup executive. This role requires someone who thrives bringing order to complexity and takes genuine satisfaction in making someone else’s life run smoothly. Primary responsibilities:
Professional Support
- Manage speaking engagement logistics, including correspondence, scheduling, and follow-up
- Coordinate with agencies and event organizers
- Update and maintain professional profiles (LinkedIn, speaking engagement websites)
- Handle invoicing and client communications
- Manage website maintenance and updates
- Manage social media accounts, post creation and scheduling, and DMs
- Process and prioritize incoming emails and communications
- Organize and maintain digital filing systems
- Handle subscription and service renewals (software licenses, memberships, etc.)
- Manage calendar and scheduling
- Draft correspondence and communications
- Coordinate appointments and personal errands
- Research and resolve issues (Apple charges, service providers, etc.)
- Manage financial tasks including tracking donations and expenses
- Exceptionally organized , with meticulous attention to detail
- Resourceful problem-solver who can figure things out independently, solutions-oriented with a “can-do” attitude
- Proactive rather than reactive—anticipates needs before being asked. Takes initiative without needing constant direction, self-directed, able to work independently
- Discreet and trustworthy with personal and professional information
- Social media and tech-savvy with ability to quickly learn new platforms and tools
- Strong written and verbal communication skills
- Proficiency with task management tools (Todoist or similar), calendar systems, and Google Workspace
- Experience managing multiple priorities and competing deadlines
In this role, you’ll be successful when:
- My inbox is at zero and nothing important falls through the cracks
- I can say “yes” to creative opportunities because the logistics are handled
- My calendar reflects my priorities and runs efficiently
- Mostly remote position with totally flexible hours (5-20 hours per week)
- Opportunity to truly make an impact on creative productivity
If you’re someone who finds joy in creating order and organization, solving puzzles, and enabling others to do their best work, this could be an ideal fit. You’ll be the backbone of operations, and your contributions will directly enable meaningful creative output.
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