Job Description

We are seeking a detail-oriented and organized Payroll Specialist to join our team. The Payroll Coordinator will be responsible for ensuring accurate and timely processing of employee payroll, maintaining payroll records, and ensuring compliance with applicable laws and regulations. This role is key in supporting HR and accounting functions by maintaining data integrity and providing excellent service to employees.

Key Responsibilities:

• Process payroll on a weekly basis
• Collect, verify, and enter payroll data including hours worked, bonuses, and deductions.
• Review and reconcile timesheets and attendance records.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare and distribute paychecks or direct deposit statements.
• Respond to employee inquiries regarding payroll issues or concerns.
• Maintain accurate payroll records and employee files.
• Coordinate with HR and accounting departments to ensure payroll changes (e.g., new hires, terminations, raises) are accurately reflected.
• Prepare reports for management, audits, and year-end tax reporting (W-2s, 1099s, etc.).
• Support audits and maintain confidentiality of payroll information.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred).
• 2+ years of experience in payroll or related administrative function.
• Proficiency with payroll software and MS Office (especially Excel).
• Strong attention to detail and organizational skills.
• Knowledge of payroll laws and tax regulations.
• Excellent communication and problem-solving skills.
• Ability to handle sensitive information with confidentiality.

Preferred Qualifications:

• Experience with Isolved or Employdrive
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus.

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