Part-Time Front Office Administrator Job at AllSTEM Connections, San Jose, CA

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  • AllSTEM Connections
  • San Jose, CA

Job Description

Job description

Location: San Jose, CA

Schedule: Thursday-Friday, 7:00am-4:00pm PST

Contract: 2+ Months (Possibility for extension)

Overview:

We are seeking a professional and organized Part-Time Front Office Administrator to join our team. The ideal candidate will excel in providing exceptional front desk and administrative support while maintaining a welcoming and efficient office environment. If you are a proactive individual with strong communication skills and attention to detail, we encourage you to apply.

Key Responsibilities:

  • Visitor Management: Greet and assist visitors in person or over the phone, answer inquiries, and direct them appropriately.
  • Office Security: Oversee the iPad login process and issue visitor badges to maintain security protocols.
  • Reception Area Maintenance: Ensure the reception area is clean, organized, and safe.
  • Communication: Maintain and update employee and department directories; document and communicate actions and ongoing needs.
  • Mail Distribution: Sort and distribute incoming mail efficiently.
  • Administrative Support: Assist with handling HR and confidential materials, ensuring the highest level of confidentiality.
  • Procurement: Order office supplies, business cards, and Costco items as needed.
  • Event Coordination: Collaborate with facilities and other departments for events and special projects.

Qualifications:

  • High School Diploma or GED required.
  • Strong verbal and written communication skills, including proficiency in phone and email etiquette.
  • Proficient in MS Outlook, Word, Excel, Teams and other computer applications.
  • Ability to work efficiently under pressure while maintaining a professional demeanor.
  • Demonstrated ability to handle confidential information with discretion.

Pay: $22.00 per hour

Expected hours: No less than 16 per week

Job Tags

Hourly pay, Contract work,

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