Job Description

Location: Downtown Burlingame, CA

Type: Full Time

Galileo is seeking a proactive, resourceful, and highly organized Office Manager to help power our new HQ in Downtown Burlingame. This role is central to fostering a welcoming, efficient, and well-supported workplace for our team. You’ll lead day-to-day office operations, coordinate facilities needs, partner on internal events, and serve as a local point of contact for cross-functional team support.

This is an exciting opportunity for someone who thrives in a fast-paced startup environment and is passionate about creating a collaborative, people-first workplace experience.

Daily Responsibilities

• Serve as the main point of contact for all on-site operations at our Burlingame HQ
• Manage building access (key cards, guest access, deliveries)
• Conduct a full walkthrough of the office each morning and afternoon to check for cleanliness or maintenance issues
• Ensure employee workstations are functional (chairs, monitors, outlets, etc.)
• Assist with seating charts, welcome signage, and first-day setup for new hires
• Tidy and reset all conference rooms at the start and end of each day
• Track office-related expenses and identify opportunities for cost savings
• Keep a daily record of inventory and note low-stock items for monthly reordering
• Receive, sort, and distribute all incoming packages and mail
• Store or assemble new office equipment, supplies, or furniture as needed
• Coordinate with the landlord or facilities team for any repairs or maintenance needs
• Create and coordinate DoorDash lunch and dinner orders for employees
• Help foster a warm, inclusive office culture where employees are excited to gather and collaborate
• Support the Executive Assistant with urgent, in-person logistical tasks
• Support the People Ops Lead with planning and execution of company culture initiatives

What We’re Looking For

• 2+ years experience in office management, facilities coordination, or administrative support (startup experience a plus)
• Strong organizational skills and ability to juggle competing priorities
• Collaborative and approachable; someone who takes initiative and jumps in wherever needed
• Ability to work onsite in Burlingame 2 days per week and support office-related needs outside those hours when necessary
• Excellent verbal and written communication skills
• Ability to remain positive and professional in the workplace while working on high priority tasks with tight deadlines

 Why Galileo

• Join a seasoned founding team that has previously led product and engineering teams from 0 to $100M+ in revenue and from 0 to 1B+ users globally
• We obsess over our team’s culture driven by inclusivity, empathy and curiosity
• We invest in our team’s development and happiness because our employees are the keys to our success and ensuring happy customers – towards that end, we offer: 
• Unlimited PTO 🌊
• Parental leave for birthing or non-birthing parents – 100% pay for 8 weeks 🚼
• Employee Stock Participation Plan 📈
• Commuter Benefits 🚖
• Mental and Physical Wellness 🧘
• Company Paid Lunches 🌯
• Headquarters Office in Burlingame 🌉 and a hub in New York 🌇
• *Build the company with the Founders* 🧑‍💻

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