Office Manager Job at Career Group, Dublin, CA

OHpBMkMxbXRDNW0yY29nbGhBT1FqaXM2Nmc9PQ==
  • Career Group
  • Dublin, CA

Job Description

Our client, a locally operated service company, is seeking a proactive and organized Office Manager to handle daily front office operations while also supporting invoicing, billing, and general administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, has a strong attention to detail, and enjoys providing excellent customer service.

**Please note this is an onsite, part-time, temp-to-perm role located in Dublin, CA. Pay will be $22-$25/hr.**

The position is scheduled for Tuesdays and Wednesdays , with shifts ranging from 6 to 8 hours per day , depending on business needs.

Key Responsibilities:

  • Greet and assist clients, vendors, and visitors in a professional and friendly manner
  • Maintain the cleanliness and organization of the front desk and common areas
  • Manage incoming and outgoing mail and deliveries
  • Answer and direct incoming calls and emails promptly and courteously
  • Handle customer inquiries, provide information, and escalate concerns when necessary
  • Maintain a positive and professional demeanor in all interactions
  • Assist with preparing, reviewing, and sending invoices to clients
  • Track and follow up on outstanding payments as needed
  • Support the accounting team with data entry and reconciliation
  • Assist with generating reports and organizing billing documentation
  • Perform general office duties such as filing, scanning, and organizing records
  • Order and manage office supplies and inventory
  • Assist with scheduling meetings, appointments, and maintaining calendars

Qualifications:

  • Prior experience in office administration, billing, or customer service preferred
  • Strong organizational and multitasking skills
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Familiarity with invoicing or accounting software is a plus
  • Excellent verbal and written communication skills
  • Professional, reliable, and customer-focused attitude

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

Job Tags

Permanent employment, Temporary work, Shift work,

Similar Jobs

Keller Williams Empowered Realty

Transaction Coordinator Job at Keller Williams Empowered Realty

Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. Youll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and... 

BHS Corrugated North America

Senior Market Analyst Job at BHS Corrugated North America

 ...BHS Corrugated is seeking aSenior Market Analyst to join our growing team in our Charlotte, NCfacility! Summary: BHS Corrugated...  ...) Match Vacation / Paid Time Off Tuition Reimbursement Legal Assist and ID Theft Employee Assistance Program About BHS:... 

Medix™

Transition of Care Nurse - 242268 Job at Medix™

 ...Medix is currently hiring for Transitional Care Nurse - Hybrid for a Health Plan in FL. It's remote but a bit of travel if necessary - doing TOC reviews. Location - The hires would need to be in the Treasure Coast, Tampa, Citrus, Northeast Florida, or Orlando area.... 

O'Reilly Hospitality Management LLC

Cook Job at O'Reilly Hospitality Management LLC

 ..., Vision & Life Insurance~ Paid Time Off, including Paid Parental Leave ~ Growth Potential and Career Advancement ~ Hotel/Restaurant Travel Perks & Discounts! Never wait for a paycheck again! OHM Team Members can sign up for earned wage access through DailyPay... 

PSEG Long Island LLC

Electric System Operator Job at PSEG Long Island LLC

 ...Job Summary The Transmission Electric System Operator is the first line supervisor overseeing the real time operation of the LIPA transmission and substation system. The Electric System Operator continuously monitors the real time operation of the Bulk Electric System...