Job Description

About Us:

Garcia Companies are a family of businesses dedicated to serving the St. Louis community. Our companies represent various industries including real estate, construction, insurance, mortgages, restaurants, and more. In 20 years, we have grown from a family working together into a family of businesses committed to making a positive impact, one project, building, and client at a time. Our team is passionate about building strong communities, enhancing dining and social experiences, and providing exceptional service to our clients.

About the Role:

We are seeking a detail-oriented and organized Office Coordinator for Garcia Construction. This person will play a central role in ensuring the smooth operation of the office environment. By effectively managing communication, resources, and timelines, ideal candidate will help set a professional and uplifting tone that encourages a productive organizational culture.

Responsibilities:

Create a welcoming experience at our Garcia Construction office by receiving visitors, deliveries, fielding incoming phone calls, and other inquiries.

Provide back-up support to our main front desk.

Coordinate daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.

Maintain cleanliness and organization of shared spaces such as the front desk, break room, conference rooms, and other common areas.

Assist with sales and marketing campaigns, such as print and digital mailings, responding to inquiries, and relaying leads.

Assist with human resources tasks, such as new hire onboarding.

Assist with accounting tasks, such as accounts payable, receivables, responding to vendor inquiries, and maintaining accurate records.

Support owners and managers with special projects and company events.

Required Qualifications:

High school diploma or equivalent.

Proven experience in an administrative, office coordination, or customer service role.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Excellent verbal and written communication skills.

Preferred Qualifications:

Associate's or bachelor's degree in business, marketing, accounting, HR, or a related field.

Experience with office management software and tools, such as Microsoft Office Suite or Google Workspace.

Experience with design software and tools, such as Adobe Acrobat, Illustrator, or similar.

Experience with basic accounting principles and software, such as Quickbooks.

Benefits:

Medical, Dental, and Vision Insurance

401(k) with Employer Matching Contributions

Paid Time Off (PTO) and Paid Holidays

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