Job Description

Contract-to-Hire Office Assistant/Receptionist opportunity

Location: Onsite in Dallas, TX

Duration: Contract to hire

Pay Rate: $20-21/hr W2

Job #: Exclusive to Swoon

Day to Day Duties:

• Answers phones for Dallas and Fort Worth offices
• Orders lunches/catering for all meetings in the office, and dinners for busy season
• Retrieves and distributes incoming mail and packages on a daily basis
• Processes any incoming checks, logs, enters into the spreadsheet and mails it to the PO Box
• Processes and logs outgoing mail and packages (via Fed Ex, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
• Certified mail – enters into tax log and takes to post office on deadline days, processes all regular certified mail for the office and puts in regular mail
• Maintains inventory and coordinates ordering, stocking and distribution of all commonly used office, janitorial and kitchen supplies
• Orders stationery and nametags through Mindwire
• Prepares and maintains conference rooms
• Keeping coffee stations stocked and cleaned
• Completes general facilities tasks, including light maintenance, loading and unloading dishwasher and basic cleaning duties coordinating with landlord, as needed
• Manages transmission of files to and from off-site storage, maintaining accurate records of file location and retention dates
• Administers ID badge and access card procurement, if needed
• Coordinates with parking facility on new hire badges/parking passes
• Cancels/ terms access cards & parking as needed
• Prepares documents including duplication, collation, binding and quality control, as requested
• Other duties as required

Basic Qualifications:

Education:

High School diploma, GED or equivalent required

Experience:

One (1) year of experience in office services / facilitates or similar position

Software:

Proficiency in Microsoft Office Suite

Other Knowledge, Skills & Abilities:

• Strong verbal and written communication skills
• Ability to adapt communication style to successfully convey message and objective to diverse audiences
• Capacity to successfully multitask while working independently or within a group environment
• Capable of working in a deadline-driven environment with attention to detail

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