Job Description

Office Assistant Job Description:

Masis Professional Group is looking for a proactive and detail-oriented Office Assistant for a very well established and growing construction firm in the Boxborough MA area on a full-time direct hire basis. In this role, you’ll provide essential administrative support to project managers and field staff, helping ensure smooth day-to-day operations across various projects.

The ideal candidate is highly organized, tech-savvy, and confident with follow-up, documentation, and communication. If you're someone who enjoys being the go-to person for getting things done and keeping a team on track, we’d love to meet you.

Office Assistant Responsibilities:

• Provide general administrative support to the project and office teams
• Draft, format, and manage documents using Microsoft Word and Excel
• Track and follow up on change orders, contracts, and project documentation
• Order and manage office and project-related supplies
• Assist with subcontractor and vendor communication
• Maintain accurate filing systems for contracts and project records
• Support contract execution processes and document distribution
• Coordinate internal meetings, schedules, and basic project tracking
• Assist in maintaining logs for compliance items and certifications

Office Assistant Qualifications:

• Strong proficiency in Microsoft Office, particularly Word and Excel
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and follow through with minimal supervision
• Comfortable working in a fast-paced, team-oriented construction environment
• Previous experience in construction or project-based industries is a plus
• Knowledge of change orders, contracts, or procurement processes preferred but not required

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