Job Description

Key Responsibilities

• Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings
• Handle facility access management, including meeting vendors on-site
• Manage office logistics including receiving, unpacking, and organizing deliveries
• Maintain organized storage areas and break down boxes for recycling
• Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations
• Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings
• Run time-sensitive errands for executives and team members as needed
• Coordinate with vendors and service providers for office maintenance and supplies
• Help setup meeting rooms and event spaces

Qualifications

• 2+ years of administrative experience, preferably in a technology or fast-paced environment
• Problem-solving mindset with the ability to be proactive, take initiative, and work independently
• Exceptional time management and organizational skills
• Strong attention to detail and ability to follow through on tasks
• Strong written and verbal communication/interpersonal skills
• Committed to maintaining discretion and confidentiality
• Able to seamlessly adapt to changing priorities
• Able to hold composure under pressure
• Go-getter attitude, no task too small
• Ability to be in the office 5 days a week
• Physical ability to lift up to 30 pounds and move items around the office frequently
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
• Nice to have: Car and valid driver’s license/clean driving record

What We Offer

• Competitive salary and comprehensive benefits package
• Health, dental, and vision insurance
• 401(k) matching
• Paid time off and company holidays

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.

For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records.

We are committed to providing reasonable accommodations to qualified applicants with disabilities.

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