Office Administrator / Admin Assistant Job at Midjourney, San Francisco, CA

OWo4eEJsU21CcHkxZm9RaGhBNlNpaTA2NEE9PQ==
  • Midjourney
  • San Francisco, CA

Job Description

Key Responsibilities

  • Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings
  • Handle facility access management, including meeting vendors on-site
  • Manage office logistics including receiving, unpacking, and organizing deliveries
  • Maintain organized storage areas and break down boxes for recycling
  • Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations
  • Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings
  • Run time-sensitive errands for executives and team members as needed
  • Coordinate with vendors and service providers for office maintenance and supplies
  • Help setup meeting rooms and event spaces

Qualifications

  • 2+ years of administrative experience, preferably in a technology or fast-paced environment
  • Problem-solving mindset with the ability to be proactive, take initiative, and work independently
  • Exceptional time management and organizational skills
  • Strong attention to detail and ability to follow through on tasks
  • Strong written and verbal communication/interpersonal skills
  • Committed to maintaining discretion and confidentiality
  • Able to seamlessly adapt to changing priorities
  • Able to hold composure under pressure
  • Go-getter attitude, no task too small
  • Ability to be in the office 5 days a week
  • Physical ability to lift up to 30 pounds and move items around the office frequently
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
  • Nice to have: Car and valid driver’s license/clean driving record

What We Offer

  • Competitive salary and comprehensive benefits package
  • Health, dental, and vision insurance
  • 401(k) matching
  • Paid time off and company holidays

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.

For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records.

We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Job Tags

Holiday work,

Similar Jobs

CAMBA

Mentor Teacher, PS 198 - CAMBA Afterschool Program Job at CAMBA

 ...socialization, homework help, academic enrichment, conflict resolution, recreation, community circle, and clubs. Position: Mentor Teacher Reports To: Supervisor II Location: 4105 Farragut Road, Brooklyn NY 11203 What The Mentor Teacher Does: The person... 

Taurus Industrial Group, LLC

Operations Coordinator Job at Taurus Industrial Group, LLC

Position Summary The Operations Coordinator for Specialty Services at our New Jersey (Rockaway) provides essential administrative and dispatching support to ensure the efficient service and repair of hydraulic and induction heating/bolting equipment. This role is responsible...

Simplex Group

Customer Service Coordinator Job at Simplex Group

 ...are looking for a high-energy, customer focused New Driver Onboarding Representative to join our team. The representative will be the first point of contact for visitors at our Headquarters, giving exceptional customer service to our visitors. In this role, the New Driver... 

Smith Arnold Partners

Construction Project Manager Job at Smith Arnold Partners

Are you an experienced Project Manager looking to lead large-scale construction projects with real ownership over financial performance, schedule, and client relationships? What if your next role put you in charge of complex, high-profile projects for U.S. federal clients...

Pyramid Consulting, Inc

Registered Nurse (RN) - Operating Room Circulator Job at Pyramid Consulting, Inc

 ...Immediate need for a talented Registered Nurse (RN) Operating Room Circulator . This is a Fulltime opportunity with long-term potential and is located in Marietta, Georgia (Onsite) . Please review the job description below and contact me ASAP if you are interested...