Office Administrative Assistant/Receptionist - Temporary Contract Role Job at Ferrovial, Austin, TX

OWo0ekNWeXFBSnU0ZVlZdGdnK1NqQ2c3N2c9PQ==
  • Ferrovial
  • Austin, TX

Job Description

Job Summary:

The Office Administrative Assistant/Receptionist provides comprehensive support to employees and guests in the Ferrovial US corporate office. This role includes front desk responsibilities, administrative support, meeting and travel coordination, office supply and vendor management, and general office upkeep. This position is a temporary contract role.

Key Responsibilities:

• Greet visitors and manage front desk operations with professionalism and a positive attitude.

• Answer and direct incoming calls appropriately.

• Coordinate conference room calendars and internal meeting logistics.

• Manage travel arrangements, calendar scheduling, and expense reports for directors.

• Maintain the break room and ensure supplies are stocked (including dishwashing and restocking refrigerators).

• Process office purchases via Amazon, Instacart, and other web-based platforms.

• Support office vendors and service providers (e.g., Nespresso, Canteen, Very Trust).

• Perform general clerical duties (e.g., filing, scanning, photocopying, binding presentations, mail distribution).

• Provide backup support to other administrative assistants and the Office Manager.

• Assist with coordination of corporate events and internal activities.

• Support the Security and General Services team with administrative tasks.

Desirable Experience:

• 2+ years of experience in office administration, including calendar and travel coordination, event support, and expense reporting.

• Proven ability to perform receptionist duties in a fast-paced, professional environment.

Skills & Competencies:

• Strong organization and multitasking abilities.

• Excellent verbal and written communication skills.

• Professional demeanor, discretion, and interpersonal skills.

• Self-starter with the ability to manage priorities and meet deadlines.

• Bilingual (English-Spanish) is a plus, but not required.

Technical Proficiency:

• Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint).

• Comfortable navigating web-based tools for purchasing and scheduling.

Work Environment & Physical Requirements:

• Primarily an office environment with a quiet noise level.

• Must be comfortable speaking frequently with guests and vendors.

• Regular physical tasks: walking, bending, standing, lifting (up to 30 lbs) for restocking supplies.

• Occasional movement of office items or meeting/event setups.

Job Tags

Temporary work, Work at office,

Similar Jobs

Commercial Trade Source

Lead Electrician Job at Commercial Trade Source

 ...construction contract labor, Commercial Trade Source (CTS) is currently expanding our field team by accepting applications for Electricians in the Fort Lauderdale area. What We Offer ~ Health / Dental Insurance ~401K / Paid Holidays / Vacations ~ Overtime Opportunities... 

Supreme Staffing

Materials Planning Coordinator Job at Supreme Staffing

Connect has partnered with our client in Forest Park, GA looking for a Materials Planning Coordinator. Schedule: 8am-4:30pm open for Overtime as needed Compensation : 65k-75k Location: Forest Park, GA Position Type: Contract to Perm Benefits and Appreciation...

Stella-Jones

Forestry Technician Job at Stella-Jones

 ...Company Overview Stella-Jones is North America's leading producer of pressure-treated wood products, specializing primarily in utility poles, railway ties, and residential lumber. Our team is made up of 3,000 people at 50 locations across the United States and Canada.... 

Ascendion

Communications Specialist Job at Ascendion

 ...their best at Ascendion. About the Role: Job Title: Communications Specialist Job Description: Responsibilities:...  ...quality, accuracy and effective storytelling that aligns with corporate messaging Forecast and track marketing and sales trends, analyzing... 

BOSS JCB

BOSS JCB Connected Services Specialist (Livelink Champion) - Aftermarket sales Job at BOSS JCB

Boss JCB is a fast-growing JCB dealer with a strong commitment to be the best service department in the area. We are looking for Technicians that want to grow their careers with a company that will support them and be proud of. Seeking a Mobile Construction Equipment ...