Job Description

Legal Secretary - Floater

Since 1998, Wheeler Trigg O’Donnell has been at the forefront of some of the nation’s most critical and industry-changing trials and litigation. The firm represents sophisticated clients in high-stakes litigation ranging from complex commercial disputes to class actions and catastrophic torts. The success of our firm is in our people, and our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service.

Summary/Objective

WTO is looking for a Legal Secretary – Floater in Denver. This is an entry-level position that will be trained to perform a variety of legal and administrative tasks to support the firm’s attorneys and paralegals. This position provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product to support the success of the Firm.

Responsibilities:

• Train under the direction of the firm’s floater team and prepare to transition into a permanent floater role within 3 – 6 months.
• Provide desk coverage when the desk secretary is on leave or vacation; assist with overflow tasks as needed. Coordinate with the desk secretary to provide coverage regarding items listed below as needed to provide support.
• Expected to work with other floating secretaries to rotate holidays and provide additional secretarial support as needed.
• Provide support to billable staff including lawyers and paralegals.
• Responsible for document handling including drafting, proofreading, photocopying or scanning, and distribution as needed. May also finalize and file court documents as needed. Maintain document management system for assigned matters.
• Coordinate correspondence including email correspondence for team distribution and proper filing in the document management system.
• Prepare, edit, proofread, and finalize timekeeping entries for team members, and review and proofread billing correspondence, ensuring compliance with billing guidelines and budgets as applicable.
• Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested. Monitor and maintain billable staff calendars and assist with scheduling as needed.
• Prepare and submit expense requests. May be asked to assist with travel or other related items.
• Ability to locate and download court documents from State and Federal jurisdictions as requested.
• Other special duties or projects may be requested depending on billable staff needs.

Qualifications

• College degree required
• Proficiency with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
• Excellent communication skills
• Knowledge of legal terms and process of cases, ability to navigate electronic court filing process is helpful but not required
• Proficient data entry skills are helpful but not required

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

The team atmosphere is fostered not only by the lawyers, but by all members of the support staff. Our firm’s employees are proud of collaborating to service firm clients. Our commitment to teamwork allows us to tap multiple fields of experience from our range of practice areas, ensuring our ability to meet each client’s individual needs. Our team approach enables us to analyze a situation from several points of view until we uncover the advantage that makes the difference for our client.

Position Type/Expected Hours of Work

This is a full-time, 37.5 hour per week position. It is not expected that evenings or weekends will be required. This is a non-exempt position, and is entitled to overtime pay.

Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., including lunch hour. This is a full time position working from our Denver office. Overtime is paid at 1.5 times the hourly pay rate when the employee works more than 40 hours in a Sunday through Saturday work week.

Travel

Travel is limited and primarily local during the business day, although some out-of-area and overnight travel may be needed to attend conferences or other professional functions.

Salary Range: $50,000-$60,000 annually. The final salary will be commensurate with education and experience. Additionally, the firm provides standard benefits including health insurance, 401(k) contribution, and paid time off, with annual bonus potential based on firm performance.

An Equal Opportunity Employer

We are an Equal Opportunity Employer (EOE) that values and respects the importance of a diverse and inclusive workforce. It is the policy of the firm to recruit, hire, train and promote persons in all job titles without regard to race, ethnicity, religion, sex, age, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our firm. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

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