Job Description

JOB PURPOSE:

The Human Resources Specialist is responsible for overseeing all aspects of onboarding and compliance of the HR Department. This includes, but is not limited to, all aspects of new hire process, assistance with new hire orientation, and assistance with follow-up and tracking of compliance area.

JOB RESPONSIBILITIES:

Onboarding:

• Manage the onboarding process, ensuring that all pre-employment processes and forms are completed accurately and timely.
• Responsible and primary contact for any and all follow-up and communications with candidates, references, vendors, etc. if/when information is not being received timely or needs clarification.
• Manage the onboarding process, ensuring that all pre-employment processes and forms are completed accurately and timely.
• Schedule new hires for medical, fingerprinting, background checks and timely follow up with vendors on results.
• Must follow up and ensure all background screening reports are received from all vendors. Review background screening results to compare to application, resume, etc. to ensure all items are satisfactory met.
• Update all onboarding logs accurately and timely.
• Interact with new staff and work closely with Hiring Managers, Recruiters, HR Supervisor and Training Department.
• Provide support to new employees, answer questions, and resolve issues.
• Communicate onboarding status with management.
• Escalate immediate findings and discoveries that could jeopardize the employment offer status.
• Maintain, organize, and upload documents in onboarding log and Workday system on a timely basis.
• Participate and assist in the monthly new hire orientation. Provide in-service presentations as needed.
• Conduct employment references on new hire candidates if needed.

Compliance:

• Ensure compliance to all federal, state, and local laws with regards to HR/employment related topics.
• A consistent weekly follow-up on Annual Health Assessments, Licenses, Basic Life Support, Performance Appraisals, Probationary Evaluations, Competencies, I-9, and any other compliance items needed.
• Complete verification of employment daily.
• Process terminations in Workday system and follow up with any and all off-boarding tasks such as but not limited to termination paperwork, resignation letters, equipment retrieval, exit interviews, benefits notification, etc.
• Maintain compliance logs in Excel and Workday with real time data and ensure that all information is accurate and up to date.
• Run reports in Workday system such as, but not limited to termination and active rosters, probationary evaluations, performance appraisals, licenses due.
• Assist AVP of HR with any Labor Relations projects as needed.
• Assist HR Supervisor during CMS/ DOH audits and Best Choice auditing efforts.

Weekly Hours: 40 Hours

Schedule: 8:30 AM to 5:30 PM (Hybrid schedule available, 3 days onsite / 2 remote. Available to travel to other sites in NYC as needed.

QUALIFICATIONS:

Education:

Bachelor’s degree in Human Resources or related fields preferred, or up to 2 years of equivalent years of experience.

Experience:

At least 1-2 years of solid HR compliance and/or onboarding experience.

Other:

Excel and Word proficient, strong written and verbal communication, knowledge of Workday and HHA Exchange preferred.

Physical Requirements

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:

• Standing – Duration of up to 6 hours a day.
• Sitting/Stationary Positions – Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods.
• Lifting/Push/Pull – Up to 50 pounds of equipment, baggage, supplies, and ability to lift patients safely and using OSHA guidelines, etc.
• Bending/Squatting – Must be able to safely bend or squat to care for patients, use medical supplies, etc.
• Stairs/Steps/Walking/Climbing – Must be able to safely maneuver stairs, climb up/down, and walk to access work areas Position requires the individual to be able to travel, and walk between sites/locations and work areas throughout the day.
• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools (ie. typing, use of medical supplies, equipment, etc.)
• Sight/Visual Requirements – Must be able to visually assess patients, read orders type/write documentation, etc. with accuracy.
• Audio Hearing and Motor Skills (Language) Requirements – Must be able to listen attentively and document information from patients, community members, providers, etc., and intake information through audio processing with accuracy. In addition, must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.
• Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

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