Job Description

Job Summary

The Human Resources Coordinator at Van Wall Equipment plays a vital role in supporting the day-to-day needs of the Human Resources Department, ensuring smooth operations across various key areas including Employee Experience, Training, Talent Acquisition, Benefits, and Payroll.

This is an excellent opportunity for someone looking to begin their professional career journey in human resources, particularly within the agricultural industry, and has a preference towards HR Generalist career progression.

Key Responsibilities

Benefits:

-Assist employees with benefit-related inquiries and provide general support for benefits enrollment

-Help reconcile monthly benefit invoices ensuring payments/coverage match current employee census and election

-Help process employee benefits changes in the company’s HRIS system (Paycom), including health insurance, retirement plans, and wellness programs

-Help maintain summary plan descriptions and other documentation

-Support the company’s annual open enrollment activities and subsequent mandatory reporting requirements

-Prepare and send retirement packets to former employees as applicable

-Support initiatives tied to our overall employee Wellbeing strategy

Payroll:

-Assist with payroll processing, ensuring employee hours are accurately logged and timesheets are submitted on time

-Train and serve as a payroll “backup”

-Help with the production of payroll reports and other similar data pulls

-Administer the employee Personal Protective Equipment (PPE) reimbursement process

Training:

-Facilitate the assignment of role specific training courses to employees

-Coordinate domestic travel arrangements for employees traveling to training sessions and conferences

-Support general employee, manager, and leadership training initiatives within the company as applicable

-Deliver new hire orientation when required

HRIS Administration:

-Update employee data in the HRIS in various stages of the employee lifecycle

-Maintain and update employee files in compliance with company policy and legal requirements

-Use data to complete verifications of employment and unemployment responses

Employee Experience:

-Manage the annual employee award program including employee service milestones, skill-based achievement, and customer service awards

-Own the peer-to-peer employee recognition program including working with the HR team to drive engagement and modernization

-Partner with the CEO on birthday acknowledgements and retirement celebrations

-Work with the HR team and leadership on coordinating employee appreciation activities

-Support Intranet campaigns, help maintain HR/People pages, and collaborate on internal communications

Talent Acquisition:

-Support employee onboarding including but not limited to updating HRIS, ensuring new hires are completing paperwork and other onboarding requirements, and verification of I-9 documentation

-Schedule pre-employment drug screens for the TA team

-Provide backup support to the HR Generalist on pre-hire background checks

-Execute new employee welcome letters in conjunction with other onboarding activities

Other:

-Support special projects within HR or for senior leaders within the location as needed

-Help respond to routine employee questions and requests

-Maintain company records and files as needed

-Any other duties as assigned

Position Qualifications

-Bachelor’s degree in human resources, industrial relations, or another related field is required

-Minimum of 2 years of experience in an entry level HR role is required. Past relevant HR internship experience is acceptable to meet this requirement.

-Excellent verbal and written communication skills

-Demonstrated organizational and time management skills

-Must be proficient with MS Office applications

-Must exemplify the company’s values of Integrity, Courtesy, Respect, and Innovation

-Must have experience working with confidential and sensitive information

-Outstanding customer service focus

-Positive attitude and energy

-Self-motivated, proactive, and forward-thinking

-Confident and persistent

-Interested and excited to work in the Ag Industry

-Ability to work independently and multi-task in a fast-paced team environment

-Adaptable and flexible with job duties, responsibilities, and working hours to support needs of our internal customers

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