Job Description

Basic Purpose - A leading Veal and Lamb manufacturing facility in Collingswood, NJ is seeking a full-time entry-level HR Assistant. The HR Assistant is responsible for providing direct support in all aspects of HR and office administration. General duties include but not limited to processing applications, scheduling interviews for HR Director and Generalist, I-9’s, new hire orientations, background checks, reference checks, drug screen/physical scheduling, maintain all personnel files and perform other duties as assigned by the HR Director. The backup for this role is the HR Generalist.

Duties/Responsibilities-

Handles incoming calls for the HR department

Maintains ongoing communication with candidates

Set up interviews and follow up calls

Facilitates training via Alchemy. New hire orientation, 30/60/90 and annual

Maintains training records and communicates upcoming training to upper management

Occasional support with visitor check-in and facility registration

Prepares all new hires folders personal, medical, and payroll

Maintains accurate and organized employee files (active/terminated) with strong attention to detail.

Weekly data entry for company’s attendance policy

Manages document handling, including photocopying, mailing, scanning, and emailing

Submits background check requests and prepares documentation for pre-employment clearance

Supports the employee offboarding process

Provides guidance regarding company policies and documentation requirements

Supports distribution of benefit packages including medical, life insurance, and retirement

Performs HRIS data entry and updates locker, parking and Alchemy system records on a regular basis

Strictly upholds confidentiality standards in both interactions and data management

Performs other related duties as assigned

Qualifications:

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Working understanding of human resources principles, practices and procedures

Excellent time management skills with a proven ability to meet deadlines

Ability to function effectively in a high-paced and at times challenging environment

Excellent organizational skills and attention to detail

Bilingual (Spanish) required

Education/Training:

High School Diploma or equivalent

2 +years’ experience in Human Resources and administration

Proficient with Microsoft Office Suites, Outlook, Excel, Google Meets, Zoom and related software

ADP workforce experience preferred

Supervisory Responsibilities:

This position has no supervisory responsibilities

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to step, climb, balance, squat, kneel, bend and reach above shoulders as needed. At times must be able to lift up to 10 pounds.

Other Duties:

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

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