Job Description

Our client is a leader in financial asset management and is looking for a dynamic Office & Administrative Assistant to join their team! Generous Salary plus Bonus and benefit package.

The Office & Administrative Assistant will perform a range of office support activities including greeting visitors, meeting support and logistics, maintaining conference rooms and common areas, performing routine data entry and administrative tasks. The ideal candidate will be proactive, flexible, and committed to working with employees and visitors to provide a high level of timely, courteous, and professional assistance, while ensuring a positive, welcoming experience for all involved.

This role will be based in our Boston office with a minimum of 4 days in the office. Monday-Thursday in office, Fridays are work from home!

Responsibilities

• Cover the main reception desk: answer incoming telephone calls, receive, and direct visitors
• Actively monitor firms tracking system, and coordinate with building management, when required, to provide timely resolutions to requests
• Work closely with the Office Manager to actively monitor the appearance and flow of the office, generate ideas, and carry out tasks aimed at improving organization and the overall experience of working at Acadian
• Manage team calendars, including organizing, scheduling and tracking team meetings
• Coordinate domestic and international travel logistics and process expenses for team members
• Perform general administrative duties across the Investment & Research teams as needed
• Maintain clean and organized conference rooms, kitchens, and common areas
• Order, stock, organize and distribute office supplies
• Handle catering requests/orders for meetings and ensure visitors are cleared with building security
• Ensure office space is clean and secure at end of day (i.e., turn off TVs, secure lobby doors, clear kitchen counter/sink, turn on dishwasher, etc.)

Qualifications

• Bachelor’s degree or equivalent is strongly preferred
• 1 - 2 years of professional administrative experience
• Working knowledge of MS Office (Outlook, Word, Excel and PowerPoint)
• Superior organizational skills and strict attention to detail
• Strong interpersonal communication skills, both written and verbal
• Ability to multi-task and work well under pressure in a fast-paced environment
• Ability to take initiative, work independently and as part of a team
• Strong service orientation, proactive time management and problem-solving skills

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