Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, Woodbury, MN

OVRjK0NWeXNCSkMwZm9rc2p3ZVVpQ3c3NkE9PQ==
  • Pocketbook Agency
  • Woodbury, MN

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

I3 INFOTEK INC

Embedded Tester / Software Integration Test Engineer Job at I3 INFOTEK INC

 ...Job Title: Embedded Tester / Software Integration Test Engineer Location: Alameda, CA (Onsite Day 1) Experience: 45 Years Employment Type: Contract Work Authorization: USC / GC / GC EAD only Position Overview We are looking for an Embedded... 

Atlantic Constructors, Inc.

Structural Engineer Job at Atlantic Constructors, Inc.

 ...Summary/Objective: The Structural Engineer position is primarily focused on mechanical structures and supports for our industrial and commercial divisions (local and national accounts). This position works closely with our Project Leaders and our in-house design teams... 

24 Seven Talent

Apparel Designer Job at 24 Seven Talent

 ...Seeking an experienced Designer for growing Activewear division of Fashion client located near City of Industry , CA - Responsible for concept, design, and product development in the Women's Active/Athleisure segment - Collaborate with sales on private label accounts... 

Vitelis

Personal Assistant to Chief Executive Officer Job at Vitelis

 ...years as a Personal Assistant or Executive Assistant (or willingness to learn quickly). Language: Conversational proficiency in German is required. Skills: Strong organizational and time-management abilities. Excellent written and verbal communication skills.... 

Taurus Industrial Group, LLC

Operations Coordinator Job at Taurus Industrial Group, LLC

Position Summary The Operations Coordinator for Specialty Services at our New Jersey (Rockaway) provides essential administrative and dispatching support to ensure the efficient service and repair of hydraulic and induction heating/bolting equipment. This role is responsible...