Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, Woodbury, MN

OVRjK0NWeXNCSkMwZm9rc2p3ZVVpQ3c3NkE9PQ==
  • Pocketbook Agency
  • Woodbury, MN

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

Granite Partners

Executive Assistant to Chief Executive Officer Job at Granite Partners

 ...extensively with the CEO, the COO, and the Granite Innovations Administrator. These five roles plan and integrate the work of the Office of the CEO and Granite Partners in general. These individuals meet weekly, on Mondays from 10:00 to 11:00 am, in Granite Flow meetings... 

Mission Essential

K'iche Linguist Job at Mission Essential

 ...DESCRIPTION Job Description Position: Kiche Linguist Location: San Antonio, TX Language Requirement: 2+ ILR level *If you are not local we will provide a flight and rental car. Some meals and incidentals are also available. Position Description:... 

Drybar

Hair Stylist Job at Drybar

 ...with product recommendations and inventory management Valid cosmetology license required Ability to work in Las Vegas, NV Experience in a fast-paced salon environment is a plus Passion for the beauty industry and dedication to enhancing client experiences... 

Carlock Motorcars Nashville

Valet / Driver / Service Porter (Aston Martin, Bentley, Lotus, Maserati & Rolls-Royce Nashville) Job at Carlock Motorcars Nashville

 ...Valet / Service Porter Location: Carlock Motorcars Nashville (Alfa Romeo, Aston Martin, Bentley, Lotus, Maserati & Rolls-Royce of Nashville) Pay: $16.00 - $19.00 per hour (based on experience) Job Summary: Carlock Motorcars Nashville is a premier... 

Career Group

Personal Assistant Job at Career Group

Personal Assistant- UHNW Celebrity A high-profile individual in the entertainment industry is seeking a discreet, highly organized, and proactive Personal Assistant to manage day-to-day personal and professional logistics. This is a dynamic, fast-paced role suited for...