Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, Woodbury, MN

OVRjK0NWeXNCSkMwZm9rc2p3ZVVpQ3c3NkE9PQ==
  • Pocketbook Agency
  • Woodbury, MN

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

Judge Direct Placement

Plant Manager Job at Judge Direct Placement

 ...Plant Manager - Pocono, PA A $500 Million Heavy Industrial Manufacturing Company is seeking a Plant Manager to lead operations in a 24/7 high mix, mid volume operation with 85 employees on 2 shifts with 5 Manager Reports and full responsibility of the Plant P&L, short... 

Saferidezz LLC

Patient Transportation Driver Job at Saferidezz LLC

 ...Company Description SafeRidezz is a full-service passenger transportation company dedicated to providing reliable, consistent, and high-...  ...Role Description This is a full-time on-site role for a Driver for NEMT located in Dublin, CA. The Driver will be responsible... 

Hines & Associates Inc

Case Manager - RN Job at Hines & Associates Inc

 ...office position until successful completion of the orientation period and then there is an option for a hybrid option of two days working from home and three days in the office. ~ A regular full-time schedule. ~ Hybrid home/office opportunity after successful... 

In-Flight Crew Connections

G280 Co-Pilot Job at In-Flight Crew Connections

 ...Position: G280 Co-Pilot Company: Confidential Location: KAUS Austin, TX United States As a Co-Pilot, you will be responsible for the safe and efficient operation of the companys Gulfstream G280 aircraft. You will work alongside a team of experienced aviation... 

Visionaire Partners

Physical Security Specialist Job at Visionaire Partners

 ...Service Technician (Security) Exciting opportunity to join a growing security team with the largest privately owned security integrator in the world. RESPONSIBILITIES: Acts as our customers best service provider at all times Respond to routine and some non-...