Job Description

Executive Assistant to Chief Legal Officer – Global Investment Firm

One of the world’s prominent investment firms seeks to hire an experienced Executive Assistant with strong attention to detail to support their Chief Legal Officer. This is a role for a motivated candidate who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

Salary commensurate with experience: $150-160k base range, discretionary bonus + great benefits, free daily lunch, 401k match, 15 days’ vacation + sick/personal/holidays

Location : Onsite Monday – Friday in Midtown East, NYC

Hours: 8:30am-6pm with a 24/7 mentality as needed

Responsibilities include:

• Managing ever-changing and extremely busy Outlook calendar including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Assist with legal documentation, paperwork, filing, editing
• Gatekeeping/answering calls
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses in Concur including tracking receipts and reimbursements
• Coordinating light travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies

Qualifications:

• 10+ years of Executive Assistant experience - Legal EA support experience is a must.
• Must have experience supporting General Counsel, CLO, Attorneys/Partners at Law Firms, etc.
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and professional integrity
• Experience with coordinating travel arrangements
• An independent worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive experience with Microsoft Office Suite & Concur for expenses

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Similar Jobs