Job Description

A nonprofit organization in New Jersey is actively seeking an experienced and versatile Administrative professional to join their growing team as an Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for the President/CEO as well as providing high quality support across the organization, as needed.

Responsibilities:

• Act as the Project Manager for special projects, including planning and coordinating multiple presentations, organizing and coordinating strategic planning documents and follow-up, disseminating information
• Plan, coordinate, and implement special events as assigned
• Track expenditures and process credit card and expense reports.
• Serve as a primary point of contact for Board members and the liaison between the President/CEOs office, the Board of Directors and Board committee Chairs
• Participate in meetings and various events while ensuring the preparation of communication documentation for Board & committee meetings
• Coordinate meeting logistics for internal and external meetings with Board committee
• Schedule and organize complex activities such as meetings, travel, conferences and department activities for the President/CEO and Board of Directors
• Coordinate with the Communications team on speaking engagement logistics, including scheduling, travel, and materials
• Receive and screen incoming calls and correspondence and respond independently when appropriate
• Perform other duties, as needed

Qualifications:

• 5+ years of experience as an Executive Administrator
• Associate's and/or Bachelor's Degree
• Master user in Microsoft Outlook and proficient in other Microsoft Office applications including Word, Excel, and PowerPoint
• Customer Service oriented
• Exceptional phone etiquette
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized
• Able to multitask efficiently and effectively

Desired Skills:

• Experience in a Nonprofit setting
• Deep knowledge of Change Management and Project Management (e.g., Six Sigma, ADKAR etc.) methodology in leading team projects
  

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