Job Description

/POSITION: Executive Assistant

/ACCOUNTABLE TO: COO

/CLASSIFICATION : Full-Time, Salaried Exempt

/SALARY : $55,000-$60,000 

/ABOUT LIFE REMODELED: Life Remodeled works with communities and organizations to create neighborhood revitalization that lasts. Our unique model repurposes vacant properties into one-stop hubs of opportunity where families can thrive. We fill these hubs with the best and brightest nonprofit organizations and facilitate collaboration to create far greater life transformation together than was previously possible alone. Together, we ensure three things:

1. Detroit students perform at/above grade level in math and reading
2. Families have access to essential health and wellness services
3. Community members obtain higher paying jobs and achieve economic self-sufficiency

/DEFINING THE OPPORTUNITY : The Executive Administrative Assistant role is essential to our success! You’re the backbone of our mission through an administrative lens, ensuring the COO and CEO have what they need to seamlessly serve the needs of our external stakeholders and team members, and that they meet their internal commitments and goals. You anticipate the needs of others, looking ahead to prevent problems from arising. This position involves scheduling meetings, booking travel, managing communication at a high level, keeping track of expenses, and running side-by-side with the fast paces of our COO and CEO. 

/COMMITTED TO OUR CORE VALUES: 

• Community First: We prioritize the expertise, desires and needs of students and community residents in the neighborhoods where our projects are focused. Their ideas, hopes and dreams matter most. Bottom line, no matter how awesome anyone thinks Life Remodeled’s projects are, they mean absolutely nothing if they don’t align with the values and ambitions of children, youth and adults who make up the local community. 

• Always Find a Way: Our annual goals are always nearly out of reach. Unforeseen circumstances happen. Things change, and we are not only flexible, but we find better solutions than ever before. Every day we are innovating and creating a future that doesn’t yet exist. There is always a way, and our team is made of those who not only believe this, but they make it happen. 

• Bold Humility: Wielding the powerful balance of boldness and humility is what drives Team Life Remodeled to take the form of servant leaders, who value the needs of others over our own with confidence and determination. We embrace our weaknesses and limitations, and we know we all have blind spots. Therefore, we are life-long learners who see every encounter and every challenge as opportunities to learn and grow as human beings. 

/YOUR RESPONSIBILITIES:

• Proactive thought partner who manages your COO’s and CEO’s time in a fast-paced, mission-focused, commitment to high-quality service environment.
• Owns and drives calendars and reminders.
• Facilitates the scheduling process and relevant communications with external relationships with friendly professionalism and high attention to detail.
• Coordinates end-to-end travel needs.
• Actively seeks tech opportunities and solutions to automate administrative tasks and functions both internal and external to the organization.
• Develops and refines administrative processes while also evaluating and managing future administrative needs
• Processes expenses for the COO and CEO on a timely basis.
• Supports administrative aspects of our internal commitments.
• Plans and prepares agendas and materials for Life Remodeled Board meetings and serves as the Board Liaison.
• Maintains the order and organization of our offices, and communicates general office decorum expectations to staff.
• Prioritizes tasks wisely.
• Obtains and shares information with the broader team as needed.
• Assists with the creation and preparation of materials – including proofreading, copying, and binding.
• Communicates candidly with the COO and CEO.
• Attends meetings, captures major takeaways, and works with the COO and CEO to ensure follow-up as needed.
• Completes special projects as needed.
• Maintains confidentiality regarding staff/organization information.
• Manages HR administrative needs.
• Manages Next Level Nonprofit administrative needs.

/ YOU MAY BE THE IDEAL CANDIDATE IF:

• You are highly responsive, have strong interpersonal and communication skills, and you deliver great results consistently.
• You are obsessed with the highest quality of customer service.
• You are a problem-solver and solutions-focused.
• You are extremely organized, excellent at time and project management, have clear systems and composure to deal with multiple tasks at once, and ensure everything gets done in a timely manner.
• You are an excellent proofreader.
• You have a high EQ.
• You are highly professional and diplomatic.
• You have a passion for finding how to use the latest technologies to make your role as efficient and effective as possible.
• You are proficient with Google Workspace.
• You can be trusted with confidential information.
• You have strong verbal and written communication skills. 
• You exhibit a strong passion for continuous learning and growth
• You have a minimum of 5 years of experience in a fast-paced environment supporting senior executives.
• Bachelor's degree, strongly preferred.

/HOW TO APPLY:

● Please submit a resume and responses to these five questions to: [email protected]

/QUESTIONS

1. Provide a written response to a client requesting a meeting with the CEO of an organization who is not available for the meeting date requested.
2. Would the people who know you best say that you are relentless in your pursuit of excellence? If so, why?
3. In what ways can you recognize that you have a talent for building a successful professional relationship with an executive, and how you can maintain it over time?
4. Describe an experience of exploring and implementing new office software and tools that made your role more effective.
5. What makes you confident in your ability to elevate the executive administrative capacity of the organization and provide excellent communication with our partners? Can you offer specific instances that support your belief?

We are fortunate to receive many inquiries to our job postings, so we will only be able to respond to candidates who most closely match our qualifications. Thank you for understanding!

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